Digital Forms can be used to create and distribute forms including:
Contracts
Contract amendments
Location agreements
Loss and damage forms
Multiple forms can be sent together in ‘Form Packs’.
Forms can be
assigned to approvers
sent to agents to be approved and filled
passed along a signature chain
integrated with user’s Freelance Portal (Australian productions only)
Operators:
Can only access the documents they created
Can 0 draft and send contracts. For example, this is appropriate for art, set dec and costume departments
if there are dots by a document it belongs to your own account and it is accessible
Operators/Approvers:
Can draft, send and approve documents.
This account type would be appropriate for extras departments
Admin
Can see all drafted, approved and pending documents
Select the drop down arrow to view a summary of the documents contained within the draft form pack and of the approval sequence.
Select
to edit, send or delete. TPH admin can personalise your email templates if required
Once sent, the all people on the approval chain will receive an email alert
In the approval and pending pages the documents will be displayed in an inbuilt pdf viewer
To navigate between different documents within a pack, select the the dots above the in built pdf viewer on the approval screen
Operator/Approvers can view, approve, decline and comment on sent document packs
A document can be opened for editing by selecting the three dot menu icon to the right of its listing in the drafts panel. Then select edit to make required changes before resending for approval.