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The Chart of Account structure is made up of the following pieces of data below. This guide will focus on the Production, Detail and Set code pieces of information.

  • CU - Currency Code

  • Lo - Location Code

  • Eps - Episode Code

  • Prod - Production Code

  • Detl - Detail Code

  • Set - Set Code

  • CU = 2 character max

  • Loc = 2 character max

  • Eps = 3 character max

  • Prod = 4 character max

  • Detl = 4 character max

  • Set = 3 character max

Maximum Characters allowed in an Eclipse Chart of Account

An account with the max characters in each field would look like:

CU = GB

LOC = 01

EPS = 000

PROD = 5000

DETL = 1000

SET = 001

<CU>.<LOC>.<EPS>.<PROD>.<DETL>.<SET>

  • GB.01.000.5000.1000.001 with a separator added for readability

<CU><LOC><EPS><PROD><DETL><SET>

  • GB0100050001000001 is the format of the chart of account when exported from Eclipse to Excel or when needing to Import into Eclipse from Excel or a Movie Magic Text File.

Maximum Characters required for an Eclipse Chart of Account

At a minimum an account requires the currency, location, location, episode and a prod code. The Detail and Set codes are not required unless necessary for the organisation of your accounts.

CU = GB

LOC = 01

EPS = 000

PROD = 5000

When combined this would look like:

<PROD><DETL><SET>

  • 5000

  • 5000 in Excel or a Movie Magic Text File

  • GB010005000 would be the full chart code in Excel with the CU, LOC and EPS of GB.01.000

Note: If there are LESS characters then the MAX for each field, then these must be entered in as a blank space. If you are inserting or editing codes in Excel or a Movie Magic Text File and then importing them back into Eclipse this is a very important concept to grasp.

Example 1:

CU = GB

LOC = 01

EPS = 000

PROD = 500

DETL = 100

SET = 01

When combined this would look like:

<PROD><DETL><SET>

  • 500 .100 .01

  • 500 100 01 in Excel or a Movie Magic Text File

  • GB01000500 100 01 would be the full chart code in Excel with the CU, LOC and EPS of GB.01.000

Example 2:

CU = GB

LOC = 01

EPS = 000

PROD = 6250

DETL = 01

SET = (blank)

When combined this would look like:

<PROD><DETL><SET>

  • 6250.01

  • 625001 in Excel or a Movie Magic Text File

  • GB01000625001 would be the full chart code in Excel with the CU, LOC and EPS of GB.01.000

Example 3:

CU = GB

LOC = 01

EPS = 000

PROD = 5000

DETL = 100

SET = (blank)

When combined this would look like:

<PROD><DETL><SET>

  • 5000.100

  • 5000100 in Excel or a Movie Magic Text File

  • GB010005000100 would be the full chart code in Excel with the CU, LOC and EPS of GB.01.000

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