Manual cheques are not generated by the system and are usually handwritten. These cheques need to be manually attached to the invoice.
Keep a written list of Manual cheques together with Payee details as this will be a good source of quick and easy reference to your Manual cheques. It will also provide a double-check reference to make sure you have processed all manual cheques through the system. It is also good practice to photocopy the manual cheque.
Note that manual cheques can be entered as a duplicate of another cheque number. This is a designed feature for various reasons e.g; multiple invoices to one cheque, missed amounts paid for invoice via EFT banking and so forth.
After the invoice has been posted you can manually input the cheque number under Accounts Payable > Invoice Inquiry/Adjustment section.
1. In the main menu bar select Accounts Payable > Invoice Inquiry/ Adjustment
2. Find the invoice(s) and manually enter the cheque number by double clicking on the cheque number field (please make sure to use a unique number). Press the Tab key after you enter the cheque number so you can enter the cheque date.
After you press enter the system locks the fields and you will not be able to make further changes.
3. Post the Cheque through Cheque Posting
4. To print a remittance, go to Accounts Payable > Cheque History/ Cancel, re-issue. Click the Reports button. In the first tab select the Remittance History report layout. On the second Selection Tab, type in the Cheque number range. Click OK, the remittances will appear in another window.