This option allows the user to browse through posted Petty Cash and Per Diem entries, which display their distribution. This option also allows users to run inquiry reports with a range of filter options.
1. From the main menu select Petty Cash > Petty Cash Inquiry
2. Use the Tabs at the top of the Petty Cash Inquiry window to browse posted and unposted transactions.
3. To run a report, select the Reports button
Reports Details Tab
Report Section
Input Control - Runs report in transaction number order.
Distribution – Runs report in chart of account order.
Summary – Summarises report in transaction number order
Currency Conversion Section
Base - Runs report in selected currency in drop-down box.
Native - Runs report in default currency, see Currencies
Exchange Rate Section
Currency Conversion (Base/Native) - Select the currency you want your report to be displayed in. If you're dealing with more than one country, select Base option where you can choose the currency manually according to the country(s) you're dealing with. The Native option is the default currency that you would be using locally.
Selection Section
P/C Code – Select from the drop-down box the petty cash custodian you want to run the report for
Currency – Select the Currency in which you want the data reported in.
Report Layout Section
Reports – Select from the drop-down box the report layout that you want. Different options of reports are available based on your selection from the Report Section. Here is a list of the default report types:
Input Control Report
Input Control Layout - In transaction number order, displays advanced amount in the header
Input Control PC Advance Layout - In transaction number order, displays advanced amount in the header
Distribution Report
Distribution Layout – Orders report by Chart of Account ascending order, then by transaction number.
Summary Report
Input Summary Layout – Summarizes each PC Envelope excluding individual transaction details line, sorted by transaction number.
Report Range Tab
Use this section to filter any of the data for your report.
Report Filters Section
Complete this section using any range that you want the data filtered in the appropriate fields. If you don’t want any data filtered make sure that this screen appears exactly as shown above. Make sure the date is listed as the current date if you need current data.
4. Once you have all the correct information in both tabs, click on OK to run the report