These instructions are for manually uploading your chart of accounts and budget when you do not have a Movie Magic Budget file.
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1. In the menu bar select General Ledger > Chart of Accounts
2. Click the Select All button
3. Right-click in the highlighted area and select Excel
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4. Excel will automatically appear (might be hidden behind Eclipse window)
5. In Excel Insert, edit or delete rows for each account. Please refer to the Chart of Accounts article here: Amending/Exporting Chart of Accounts in Excel for a more detailed explanation of this section. Make sure to save the file as you work.
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6. Once your Chart of Accounts looks good in excel, select all the code lines (do not copy the headers, footers, or the columns beyond the headers). Right-click and select Copy
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7. Go back to Eclipse, right-click on the Chart of Accounts window main body and select paste. Your Chart of Accounts will now be updated. Make sure to go back and close the Excel window.
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8. Next, you need to import your Budget. In the menu bar select General Ledger > Budget Worksheet
9. Click the Select All button at the bottom left of the window, right-click in the highlighted area and select Excel.
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10. Excel will automatically appear (might be hidden behind Eclipse window)
11. In Save a hardcopy of this excel budget somewhere so you can restore it into Eclipse if you make any errors with your edits.
12. Once you’ve saved a backup copy, in Excel edit your BUDGET and EFC columns. Please see the Budget Worksheet article for an explanation of each column: Budget Worksheet Navigation
Note: You cannot add accounts in this Excel sheet, this must be done in the Chart of Accounts module.
1213. Once your Budget looks good in excel, select all the transaction lines in excel (do not copy the headers, footers, or the columns beyond the headers). Right-click and select Copy
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1314. Go back to Eclipse, right-click on the Budget Worksheet window main body and select Paste. Your Budget Worksheet will now be updated. Make sure to go back and close the Excel window.
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1415. The chart of accounts and budget will now be uploaded into the Eclipse database. If you need to clear the period variances please follow this guide: Clear Period Variances