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Clear Period Variances

Owned by Hilary Hawkins (Deactivated)
Last updated: 20 Oct 2022 by Kai Andras
2 min read

Don't have time to read?  Watch the instructional video here: 

https://youtu.be/p7mkjr1pN7c

 

Clear Period Variances

This method should only be used when clearing the period variances before the first cost report.  After that, performing a Period Close whilst ticking 'Clear Costs this Period' will clear the variances.


1. In the menu bar select General Ledger > Budget Worksheet


2. Click the Select All button at the bottom left of the window


3. Right-click in the highlighted area and select Excel

 

4. Excel will automatically appear (might be hidden behind Eclipse window).


5. To clear all accounts period variances follow these steps in Excel.

  • Highlight the entire EFC column (column L) then right-click and select copy.  

  • Then paste the entire column into the EFCW column (column Q).

    • Or you can edit individual rows accordingly by editing the EFCW column (column Q)


6. Once your Budget looks good in excel, highlight only the data cells in the Excel worksheet and then right-click and select Copy.

  • Only copy from Column A to Column Q.

  • You do not need to select the AppOverage (R) and Adjustment (S) columns.

  • Do not copy the header or footer rows.

 

7. Go back to Eclipse, right-click on the Budget Worksheet window main body and select paste. Your Budget Worksheet will now be updated.  Make sure to go back and close the Excel window

 

8. If you get errors when attempting to paste in: