1. Each Buyer (Operator) user role will have their own OCR email address in their user account. The Administrator (or TPH Support) can provide you with the email address to be used.
You can choose to have one allocated per person or use one OCR email address for all invoices (see One Generic OCR email address for the Production below).
You can also set up a default batch for each user in Setup > User Entry Defaults in DPF, or under Control Table → User Entry Defaults in Eclipse. Please provide the user with their individual batch number, and have them update this in their User Defaults:
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2. When the invoice comes in to the AP team, the AP staff member will then forward the invoice email to the OCR email address.
Please note: you can send multiple invoices via the one email, as long as there are multiple PDF attachments. You cannot send one PDF that has multiple invoices within it.
3. The OCR tool will read the invoice and load it into Eclipse and DPF into the default batch.
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