1. Each Buyer (Operator) user role will have their own OCR email address in their user account. The user can grab their OCR Email address either from Eclipse or DPF.
The default functionality is to have one Invoice OCR email allocated per person. TPH Support can also setup one OCR email address for all users in your production instead (see: One Generic OCR email address for the Production below at the end of this article).
You can also set up a default Invoice batch for each user in both DPF or Eclipse:
Navigate to Setup → User Entry Defaults in DPF, or
Navigate to Control Table → User Entry Defaults in Eclipse.
Please provide the user with their individual batch number, and have them update this in their User Defaults:
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3. When the invoice comes in to the AP team, the AP staff member will then forward the invoice to the OCR email address.
You can send multiple invoice PDFs in the one email, as long as each Invoice is in a separate PDF file.
You cannot send one PDF that has multiple invoices within the same PDF file. Only one Invoice will be picked up and the others will be discarded if you do this.
4. The OCR tool will read the invoice and load it into Eclipse and DPF into the default batch.
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