Scanned File Check

There are two ways to check that a barcode number was assigned to a transaction at the time of entering. The first way is at invoice entry stage, making sure the barcode number has been entered.  The other option is performing a barcode scan audit, which checks all the scans in the general ledger, letting you know if the attachment was unsuccessful. 

Invoice Entry

1. Select invoices in batch and click the Reports button.

2. Tick Distribution Report

3. Tick the Include Scan file Names in Dist Report

Open

Barcode Scan Audit

1. From the main menu bar select Control Table > System Defaults > Scanning

2. Check the Check Scans button, then click the OK button

Open

3. An Excel document will appear showing the File Name of the sticker when it was inputted during entry and the file path when it was entered.  

• If the File Name is missing (column B) that means the barcode entry number was not entered at the time of data entry.  

• Any barcode numbers output in this report means there is no filename/scan uploaded for that corresponding barcode.

Other Helpful Scanning Instructions

Scanning w/ Barcode Template -  The basic instructions for scanning Accounts Payable, Petty Cash and Journal transactions.

Barcode Scanning w/ Barcode Labels - Advanced Scanning using labels.

Manually Attaching a Barcode to a Transaction - useful if you would like to upload documents to Eclipse that are not AP/PC (i.e. Journals)