When you have a cheque that equals zero it will not print or post like normal cheques. There are two ways to enter it, either method will create the zero cheque in cheque posting where you can then post it.
Print a Zero Cheque Remittance:
1. In the main menu bar select Accounts Payable > Cheque Printing.
2. Tick the Print Zero Cheques box. Select invoice as usual, enter cheque date and select Print.
Print a Negative Cheque
1. In the main menu bar select Accounts Payable > Cheque Printing.
2. Go to the Cheque Printing window and tick the new Print Negative Cheques tick box. Then highlight and print the cheques as usual.
Note: If you are running an EFT at the time of printing, you must print the negative cheques separately, as the EFT file creation is disabled when the negative cheques tick box is selected.
Manually enter Cheque Number in Ledger:
1. In the main menu bar select Accounts Payable > Invoice Inquiry 1
2. Find the invoice(s) and manually enter the same cheque number against one or more invoices from the same vendor that equal zero. Invoices from different Vendors should get different cheque numbers. Remember to Tab after you enter the cheque number so you can enter the cheque date. After you press enter the system locks the fields and you will not be able to make further changes.
This will not print a remittance. To print a remittance, go to Accounts Payable > Cheque History/ Cancel, re-issue. Click the Reports button. In the first tab select the Remittance History report layout. On the second Selection Tab, type in the Cheque number range. Click Ok, the remittances will appear in another window.
Manually create a Negative Cheque:
Use this method to book receipts against sales invoices done via AP or where you have a credit invoice and the supplier has refunded you the money or you just need to fix something that has gone wrong like and EFT entered manually online does not match the cheque amount in Eclipse
1. In the main menu bar select Accounts Payable > Invoice Inquiry/ Adjustment
2. Find the invoice(s) and manually enter the cheque number (please make sure to use a unique number). Remember to Tab after you enter the cheque number so you can enter the cheque date. After you press enter the system locks the fields and you will not be able to make further changes.
3. Post the Cheque through Cheque Posting
4. To print a remittance, go to Accounts Payable > Cheque History/ Cancel, re-issue. Click the Reports button. In the first tab select the Remittance History report layout. On the second Selection Tab, type in the Cheque number range. Click Ok, the remittances will appear in another window.