Overview
Financial Reports option uses a sophisticated report engine to produce all production financial reports through one window. A range of report defaults, options and layouts can be created and saved to satisfy any reporting requirement. You also have the opportunity to create your own customised Financial Reports.
When you choose Financial Reports option you will see the following window. Through this report window a range of reports and details can be selected. It's important to note that the default and report options which come with Eclipse will suit most situations, if not, they can easily be changed. There are three tabs associated with this window.
Report Details Tab
Options Section
Report Defaults - Select the report you require from the drop-down list.
You can also add your own reports eg ART DEPT COST REPORT etc by simply typing the name of the report into this box. This is a big time saver when you need to run these reports on a regular basis as you set everything up once and simply pick the report from the list. You can learn how to do this in this guide here: Creating a Separate Report DefaultScissors icon - Remove saved report.
Save icon - Click to save options and selections chosen throughout tabs. Do this before running a report.
Default Report - Tick check box to set current report as your default. It will appear each time the screen is opened.
Save - Click to save options and selections chosen throughout tabs to selected report.
Excel – Exports the Report to Excel instead of PDF
HDB CTD – Exports the Cost to Date to Excel Format for importing into Hollywood Budgets.
Period Ending Date - This field is only available when enabling this system default and is hidden by default: Custom Financial Reports Period End Date
Adds inputted text as date on the report. This does not affect the data exported and is only a text field. Cost Reports would use this for week ending date to be printed on the header of the report.
Notes on Report - Type optional note to be included in report e.g. Shoot Week 1.
Detailed Report Section
Heading Level - Account level from which report will start printing. This would usually be one of your header account levels. See example below.
Detail Level - Choose a level greater than heading level. All chart of accounts that are equal to or less than detail level and greater than heading level will be printed. See example below.
Summary Report Section
Heading Level - Will print all accounts with associated level selected. You would usually use header expense account level (4).
Currency Section
Base – Master currency you are reporting in
Native – Currency transactions are entered in
Exchange Rate Section
Budgeted – Set budget currency rate
Current – Variable exchange rate (not usually applicable)
Actual to Date Calculation Section
You can modify Actual to Date calculation column in your Cost Report to include or not include Purchase Orders, Initial Balances and Next Period Balances.
Report Range/ Options Tab
Report Range Section
CU, LO, EPS – Select which currency, location and episode codes you would like to include in the report. Once you have selected, always return to the first Report Details tab and click the save button to save selection before running the report.
PROD, DETL, SETN – Use to limit your range of accounts by entering from and to distribution. For example if you want to run a cost report just for Special Effects, you can enter their range of accounts.
Consolidate - Tick to run one report that groups up multiple currencies accounts, then reports in the selected Base Currency.
Flag Filters – Use these to select a range for your flag fields. Only use these for rebate reporting where you have a loaded a separate rebate budget/EFC.
Include Unposted Batches Section
Tick appropriate boxes to include unposted batches in the current report.
Options Section
Use this function to limit a variety of zero accounts and blank spaces.
Sort Section
Use this function to change the sort order of the report between Normal, Block and Set.
Period Range Data Section
Tick box and select the period to print reports from previous periods. Handy to reprint cost reports from previous periods. Can also be changed to run over a range of periods instead of just one, see here: Running Period Range Reports
Sequence Range Tab
This window lists the account sequence ranges for each of your reports. You must first select a report in the Reports drop down list before you can view the account sequence. It will basically show you the order and range of accounts that will produced in your report. See here for a detailed setup guide: Setting up Financial Report Sequence Ranges (ATL, BTL, etc)
Columns
+Seq - Numeric code to nominate order.
ID - System generated. Generally don't change but see Tip below
Sequence Header - Description of sequence to be printed on report at the start of sequence range.
Sequence Footer - Description of sequence total to be printed with the sequence totals.
Sub Total - Description of Sub Total total to be printed with the sequence totals.
Sub - Add Y if you need a subtotal of this Sequence
From / To - Distribution range to be printed.
TIP: When entering the sequence number, it is a good idea to make the next number in the sequence at least 5 higher than the last sequence. That way, another sequence can be inserted in between two sequences later if required.
In costs reports the sequence range is used to put in the ATL, BTL, Post and Other totals. The sequence range is also very useful for consolidating many different non-sequential accounts into the one report. For example you may setup an art dept report where the codes are C13, H01-H04 and H07. In this case setup 3 sequence ranges.
TIP: Sometimes you want a non sequential account range to add into a sequence total. In those cases use the same seq#. In the Art dept example above you might want labour in one sequence and materials in another. In that case C13 would be seq 005 and H01-H04 and H7 would both be seq 010. Generally you would never change the ID but if you wanted H7 to print before H01-H04 change the H7 ID to be lower than the H01-H04. To do this you may need to may H7 higher and then swap H01-H04 to be the original H7 ID and then change H7 ID to be the original H01-H04 ID.