Quick Cheques/Payments allow you to create cheques and EFT files for Invoices without posting the Invoices down.
Printing Quick Cheques / Quick Payments
1. Enter invoice/s that need a cheque following the Inserting a New Invoice but do not post the invoices.
2. In the Unposted Invoice List window, click the Quick Payment button. The Payment Processing window will appear.
3. Enter in the first Cheque Number or let the system generate the number for you. For more details refer to Cheque Printing / Payment Processing.
4. Select QC Invoice Selection tab and select invoice/s to be printed.
5. Tick Create EFT File if you want to create an EFT File. Input your EFT Details into the EFT Setup tab. Follow this guide here: Creating an EFT (Electronic Fund Transfer) File
6. Click Print.
7. A message window will appear with the prompting for the number of required cheques. Enter the required cheque stock, then click Yes.
Reprinting Quick Cheques / Quick Payments
If a invoice is not showing under Quick Cheques it means that the Invoice already has a Cheque number assigned to it.
To reprint a Quick Cheque for an Invoice you need to open up the Invoice Entry -> Other Details tab and delete the manually assigned cheque number so the field is blank.
This will allow you to reprint the cheque in the Quick Cheques button.
Alternatively, if there is a large amount of invoices where a cheque number has been assigned, you can remove the cheque number in excel. The step by step instructions are provided below.
Open the batch with the invoices and select the transactions.
2. Right click the mouse and select excel
3. Open the Excel file and enter 0 in the cheque numbers entered in the Cheque column (column L).
4. Now select column A to O and all the entry lines and copy. Exclude the header and footer. Then go into the invoice entry screen and paste the excel sheet.
5. The invoices can now be reprinted and will issue a new cheque number to each transaction changed.