Download Attachments From DPF For POs, Invoices And Expenses

Background: This article explains how to download attachments in DPF using three different methods.

Context: This article should be used when a single or multiple PO, Invoice or Expense attachments need to be downloaded by the user. The methods provided below will demonstrate how to download all attachments in a single order at one time or just a specific attachment from the order.

Single Attachment From Single Order - Selecting the attachment

1. Login into DPF and navigate to the required module. Then select the relevant section. This includes Draft, Approve, Hold, Pending, Declined and Approved.
   
   

2. Select the order which the attachment belongs to and then the attachment. The attachment will then open up in a new tab in your browser.

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3. From here you can choose to either save or print the attachment by selecting the buttons highlighted in the screenshot below.
   
   

Open

Single Attachment From Single Order - Downloading only the primary document

1. Login into DPF and navigate to the required module, then select the relevant section. This includes Draft, Approve, Hold, Pending, Declined and Approved.
   
   

2. We commence in the invoice module under the approved section. Now once the section is chosen, select the single order you would like the primary attachment for, then click the kebab menu on the right hand side.
   
   

2. You will notice that the menu options have changed. Now select Download Copy. Make sure to click on the arrow pointing down to download the attachment.
   
   

3. The attachments will then download onto your computer as a pdf.

Multiple Attachments from Multiple Orders

1. Login into DPF and navigate to the required module, then select the relevant section. This includes Draft, Approve, Hold, Pending, Declined and Approved.
   
   

2. We commence in the invoice module under the approved section. Once the section is chosen, select the multiple orders you would like attachments for, then click the kebab menu on the right hand side.
   
   
   

   
   
   

3. You will notice that the menu options have changed. Now select Download Attachments. A menu will list ‘include all’ as the option. Again select Download Attachments. Make sure to click on the arrow pointing down.
   
   

   
   
   

3. The attachments will then download onto your computer as a zip file. Once you open the file you can choose to copy and paste the files into another folder that is more suitable.
   
   
   

   
   
   #Please note that using this method will download all attachments from each order. This includes the Primary document, the automated documented and any other attachments added.