Set Up Default Approval Groups

You can set up default approval groups for Invoices and Expenses in Eclipse. We recommend doing this so that it decreases the manual work required in DPF. Once the defaults are set up in Eclipse, when the transaction is sent to DPF for approval, you will only need to edit the approval group if a change is required.

Invoices

If the Invoice does not have a purchase order attached then it will use the Default Approver Group in the System Defaults as specified in the screenshot and instructions below.

In Eclipse go to Control Table → System Defaults → Digital Approve and fill in the settings for:

• Default Location Code

• Default Approver Group.
  
  

By default the Invoice will use the same Approval group as the Purchase Order that was attached into it. However, if no PO is attached it will use the default setup in system defaults. We recommend doing this so that it decreases the manual work of selecting the approver group in DPF.
This is why every Purchase Order group in DPF needs to have an Invoice approval chain setup inside of it as mentioned in the start of this article: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1731067923/Approval+Group+Setup#DPF-Approval-Group-Setup

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Petty Cash

To setup Petty cash vendors with their default approval group you need to go into Accounts Payable → Vendor Master Maintenance → Open the Petty Cash Vendor → Navigate to the Digital Paper Flow tab.

If you do not do this you will need to select the approver group after sending the PC to DPF for approval, which will slow down the workflow.

• Right click inside this tab and select Add.

• Set the Seq number to 1

• Set AppLogin to the default Approval Group name (example below is using ARTDEPT).

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