Recurring Journal Entry

If you plan to record the same Journal entry(s) on a regular basis, you can create Recurring Journals. This will save you hours in unnecessary and repetitive data entry.

When you create Recurring Journals, the transactions are saved in a batch where you can retrieve and post the transaction to Journal Entry as many times you wish. You can also change the information contained in Recurring Journals batch as needed.

Recurring Journals have no effect on the General Ledger until posted. When posted, they will be transferred to your Journal Entry window from where they can again be checked and changed if necessary before posting to General Ledger.

This window shows recurring journal entry batches that have been entered. It displays a unique batch number, data and time when the batch was created.

Note: The alternative is to just do your recurring journal in Excel and just paste that in every week (do a find and replace on the w/e date).

1. From the Main Menu Bar select General Ledger > Recurring Journal Entry. The Recurring JOURNAL BATCH window will appear.

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Buttons

• Insert - Add a new recurring journal entry batch.

• Change - Change a highlighted recurring journal entry batch.

• Delete - A batch itself cannot be deleted, instead delete all entries in a batch and post the empty batch.

2. Click on Insert button to create a new batch. The RECURRING JOURNAL LIST window will then appear.

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3. Click on Insert to start adding new entries into the batch. Use TAB to jump to the next cell for entry. You can also import a completed Eclipse spreadsheet using the Journal Entry Form, to do this copy the entire complete Journal Form Excel worksheet, then in the Unposted Journal list, right-click and select paste.

If you have entered one of the fields incorrectly, the Chart of Accounts Lookup window will appear prompting you to select the correct account. Highlight the correct entry and click on the Select button

4. Once you have completed your data entry, click on the Reports button.  The REC JOURNAL REPORTS window will appear.

5. Select the report type (i.e Input Control/ Distribution) and click OK to generate the report. The report preview will display your report. Print the report or Exit from the window.

6. Once you are satisfied with your data, click on the Select All check box from the Unposted Journal List window to highlight all the entries in the list then click on Post button.  The POST REC JOURNALS window will appear

7. Complete the fields, select Yes for create new batch and select Post checkbox.  
If the selected journals do not equal 'zero', an error message will come up prompting you to go back and fix the problem before you can post. Your journal has now been posted and can be view in the General Ledger.