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2023 - DPF

Owned by Kai Andras
31 Oct 2024
33 min read

 

Version 2.1.865 - 22 December 2023

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General

TPHP-2868 Expanded the Production list window and added a search bar at the login screen to filter large lists of productions easier.

TPHP-2974 Implemented a refresh button for the record list in all modules.

TPHP-1970 Users can now select multiple batch list filters in all modules.

TPHP-3532/TPHP-3241 Fixed a bug where dates were saving and displaying as -1 day if the user was in a USA time zone.

TPHP-3449 Fixed a bug where the tally count in all modules were not calculating the ALL category correctly.

TPHP-3409 Fixed a bug where a record could be assigned a duplicate identifier which prevented the record from displaying in DPF.

TPHP-3638 Fixed a bug with the Signature API connection which could result in emails being sent with missing data.

TPHP-3493 Fixed issues with page loading and not loading the correct page after undertaking an action on a record.

TPHP-3652 Fixed a bug when navigating to a module as an Approver account and it loading no records.

TPHP-2845 Added a popup a confirmation request when doing any delete action.

TPHP-2964 Made improvements to the list of tallies displayed on the dashboard and the time it takes to load.

 

Administration

New Feature: TPHP-1160 Implemented the Incoming Email Log.

  • This allows ADMIN users to see all incoming emails received by DPF.

New Feature: TPHP-3015 Implemented the Outgoing Email Log.

  • This allows ADMIN users to see all outgoing emails sent by DPF.

New Feature: TPHP-3084 Implemented the Audit Log.

  • This allows ADMIN users to check all actions undertaken on records.

These new screens are available under the Administration submenu

New Feature: TPHP-3564/TPHP-3623 Implemented Excel Import/Export functionality into the Chart of Accounts Module.

New Feature: TPHP-3244 Implemented the ability for ADMIN users to re-send Fully Approved Emails in all modules.

New Feature: TPHP-478 Implemented the ability for ADMIN users to make bulk changes to approval groups and update any existing records with the new approver.

  • This is very handy when crew members have finished up or are on leave and they need to be replaced in the approval group.

  • This functionality is available under the 3-dot submenu under the Approval Setup screen.

  • See: Bulk Replace an Approver in Multiple Approval Groups

TPHP-3277 Fixed a bug where users saved mobile number fields could become garbled text due to encryption.

TPHP-3497 Added additional audit logging to user account creation.

TPHP-3459 Standardised audit logging in all modules for Copy, Move, Modify, Delete actions.

TPHP-3657 Fixed a bug with the Audit Logs not returning records when setting the to and from date as the same value.

TPHP-2160 Fixed Typed and Drawn signatures under User Settings not generating signature files correctly.

TPHP-2926 The Company ID is now a required field on the login screen.

 

Orders

New Feature: TPHP-491 Implemented the Episode Split functionality for rental and car hire order lines.

TPHP-3370 Fixed a bug with the TAG (The Appointment Group) API not working for all order line types.

TPHP-3426 When saving a Hire/Car Line/Inventory line type - the Type description will now be correctly generated.

TPHP-3516 Fixed a bug where the Force Order Description system default could be bypassed.

TPHP-3425 Changed the system generated description for 3-day and 5-day hire/car lines to 3 Day Week and 5 Day Week in all areas of DPF and EzyPO, including the Order PDF.

TPHP-3563 Fixed a bug where DPF could add an extra chart separator to a user’s Chart Sort field when saving a PO.

TPHP-3632 Fixed a bug where users could lose access to the Original PO when a modify copy is created.

TPHP-3486 Fixed issues with the PO Input Control and Distribution Reports not generating for users.

TPHP-3582 Fixed a bug where the time would change when selecting a starting hire date.

TPHP-3608 Fixed a bug where the NEW PO EDIT Form does not automatically calculate the amounts for Hire Lines.

TPHP-2726/TPHP-2958 Fixed a bug when using Edit Supplier button in Orders bringing up the wrong vendor information or freezing.

TPHP-3034 Fixed a bug where the Hide PO Details settings were not sticking for users.

 

Invoices

TPHP-3452 Fixed a potential bug where the first approver of an invoice could not receiving any attachments in their approval email.

TPHP-2079 The 'requester' of the Invoice has now been added to the more details popup

TPHP-3502 Fixed a bug where the Hold section was not returning any records.

TPHP-2905 Fixed how PO amounts were displayed in the PO Transfer window.

TPHP-3228 Defunct Invoice OCR functionality has been removed from the frontend.

 

Expenses

TPHP-3474 Fixed a bug where Expenses could sometimes not display in the record list due to a broken record identifier.

TPHP-3496 Fixed an issue where the Eclipse to DPF transfer was attaching an empty file as the primary document to be stamped.

TPHP-3289 Fixed issues when undertaking actions and no records being loaded afterwards.

TPHP-3089 The activity log for each record will now be populated with all actions undertaken on that record.

 

Documents

TPHP-3460 Fixed a bug where Documents could sometimes not display in the record list due to a broken record identifier.

TPHP-3325 Added the ability for Admin accounts to resend approval emails via the Send Email button next to approver names.

 

Suppliers

TPHP-3479 Removed "THE" Prefix from supplier codes when creating a supplier in DPF.

TPHP-3406 Fixed a bug where suppliers were being incorrectly created with a W9 Expiry Date.

TPHP-2188 Fixed a bug where suppliers could have a blank contact added to their record.

TPHP-2908 We’ve slightly reworked the ADD and SAVE buttons in the Supplier section to make it more intuitive to add or save suppliers.

 

Timecards

New Feature: TPHP-3377 Excel Timecards Paste Ins and Exports have now been implemented to allow you to create new Timecards or Update existing Timecards with an excel paste in.

New Feature: TPHP-3273 Implemented a Decline button into the Drafts section. This allows Operators to decline Timecards back to the Employee to fix up any issues.

New Feature: TPHP-2716 Implemented multiple improvements to Timecard declines and resubmissions.

  • Added a Move to Drafts button in the Pending section.

  • Added a Move to Drafts button in the Declined section.

  • Added a Move to Approve button in the Declined section.

  • Added an Approve button in the Declined section.

New Feature: TPHP-2597 Implemented a Start Date column to all Employee Lists Lookups.

New Feature: TPHP-2691 Implemented an Internal Notes field into Timecard Entry. These notes can be printed on the timecard itself.

New Feature: TPHP-2967 Implemented a new option under User Setup called Sub-Production Filter.

  • This new setup option will limit the timecards a user can see based on the production it flows through from Freelance Portal.

  • This setup option is a list and users can be assigned multiple FP productions to have Timecard access to.

TPHP-3159 The batch list when navigating between sections will no longer be cleared (Draft, Pending, Approve, etc)

TPHP-3488 Users can now select multiple records when using the TPH Payroll function.

TPHP-3399 The Calculate Day functionality in Timecard Entry has been fixed and is now working.

TPHP-3399 Hourly rates in the Timecard Entry screen are now viewable and editable.

TPHP-3407 Activity logging has been added when a Timecard is resubmitted/replaced/added.

TPHP-3408 We’ve implemented the ability to add visual indicator to the TC if it has replaced an existing TC from resubmission.

TPHP-3249 Fixed a bug that caused the Copy Last Week's Times button to fail.

TPHP-3336 Fixed bugs with the View Payslips permissions not always working when turned on for users under User Setup or Approval Setup.

TPHP-3254 Fixed a bug where Timecards were not leaving Hold after moving to a new approver.

TPHP-3437 If a Freelance Portal Timecard is resubmitted it will now correctly replace the original timecard.

TPHP-3440 Added additional audit logging to Timecard Preview generation.

TPHP-3481 Fixed a bug where the Timecards Accounts User option would not work.

TPHP-3621 Fixed a bug where Payslip PDFs could be created without Signatures.

TPHP-3572 Fixed a bug where when a user ticks a batch list checkbox, its incorrectly sending the user back to the draft section.

TPHP-3462 Fixed a bug where the Approver edit button was not available to OP/AP accounts.

TPHP-3625 Fixed a bug where updating the Timecard batch list description could overwrite the description of an unrelated AP or PC batch in Eclipse.

Version 2.1.732 - 03 November 2023

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General

TPHP-3348 Fixed a bug where non-admin users could re-send approval emails.

TPHP-3312 Fixed a bug where the Vendor security level for newly created vendor in DPF was not respecting the default Eclipse level.

Administration

TPHP-3365 Fixed a bug with the EzyPO Setup sheet paste in and Excel Bulk Import/Export where it could remove production access for users if they had multiple productions under the one Company ID.

TPHP-3374 Fixed a bug where Accounts user types could not access any records.

TPHP-3375 Fixed a bug where User Setup was priming Timecard Accounts User View Payslip with Y.

Orders

TPHP-1135 We’ve added PO Distribution Lines to the Excel Export in the Orders module.

Invoices

TPHP-3335 We’ve added user-facing access for user to grab their personal Invoice OCR Email from the User Defaults screen. See: Using the OCR for Invoices

Timecards

TPHP-3385 Fixed a bug where approval groups were not populating in Timecard Entry.

TPHP-3305 Fixed a bug where ADMIN accounts could not decline Timecards.

 

Version 2.1.708 - 19 October 2023

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General

TPHP-3281 Add missing information for all activity logs and standardised logging between modules.

TPHP-3247 Comments left on a record in DPF will now be included in all Approval Emails (except Orders which still a work in progress). See this guide here: Include DPF comments in Approval Emails.

 

Administration

TPHP-3291 The Invoice OCR Summary email now has a per user setup option to enable sending success messages on successful OCR processing. By default, the OCR Summary email is only sent on failure. See: Create New User

TPHP-3328 Fixed a bug where Block Supplier Edit option was not syncing per user between DPF and EzyPO.

TPHP-3248 Fixed a bug with Block Supplier Edit option failing to correctly block the user from edits.

 

Orders

TPHP-1243 We’ve implemented a system default to force capitalisation on Order Description and Order Cost lines. This will take effect when the Order is saved. See: DPF - System Defaults | Order Defaults:

TPHP-3318 Fixed a bug where the Quote field in Order Entry would fail to return any quote data.

 

Invoices

TPHP-3340 Fixed a bug where fully approved and part approved Invoice emails did not show who approved in the email body.

TPHP-2905 Amounts in the PO transfer window will now display with two decimal places.

 

Version 2.1.681 - 09 October 2023

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General

TPHP-3130 When a user leaves a comment on a record, the user's full name will be included in the email if they select to send one.

 

Orders

TPHP-3286 Fixed the PO Export to Excel failing if invalid chars were in the order description.

TPHP-3014 The PO description will now display correctly on the PO image in the DPF preview window.

 

Invoices

TPHP-1372 We’ve updated the Invoice Input Approval report to include transaction lines in a distribution format, along with adding in a Comments log and PO Audit log as additional pages.

TPHP-2734 The Invoice Input Approval report will now be updated with any changes to Invoice lines made by approvers.

TPHP-3054 Changed the signature stamp for Invoices to now include the transaction number and approval type when stamping a PDF document, along with printing the colour of the PO comment in light blue. e.g. Invoice Approvals T#1267.

TPHP-2402 Removed the defunct Invoice OCR functionality when uploading an Invoice PDF from the DPF website.

TPHP-3117 Fixed a bug with the Invoice list and tax displayed per record were calculating incorrectly.

TPHP-3146 Fixed a bug where creating a new Invoice in DPF would not save the Invoice lines correctly on the initial save action.

TPHP-3279 Fixed a bug where users were not able to set the approval group.

TPHP-3282 Fixed a bug where the fully approved emails for Invoices were not sending to the account email.

 

Expenses

TPHP-2734 The Expense Input Approval reports will now be updated with any changes to Expense lines made by approvers.

TPHP-2925 The vendor name has now been added to the subject line for all Expense approval emails.

TPHP-3054 Changed the signature stamp for Expenses to now include the transaction number and approval type when stamping a PDF document, e.g. Expense Approvals T#1643.

TPHP-3257 Fixed a bug where the fully approved activity entry was being saved to the Expense comment section of the record instead of the Activity Log.

 

Timecards

TPHP-1530 Implemented functionality to allow comments to be added to timecard templates used in productions.

TPHP-3133 Implemented functionality to allow attachments from FP/DPF to be sent to TPH Payroll.

TPHP-3134 Fixed a bug where the user attachment in FP could become the primary document in DPF.

TPHP-3217 Fixed a bug with the Refresh Employees functionality not fetching all employees to populate the employee list.

TPHP-3199 Fixed a bug where payslips could become corrupted.

 

Version 2.1.648 - 25 September 2023

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Invoices

TPHP-3097 We’ve added error checking for PDF files that you email to the DPF Invoice OCR email address.

  • If you send a PDF file that the system cannot read, you will receive an email message back to your email with the filenames that failed to be opened and saved.

  • A summary email will not be sent if all files you emailed were successfully processed.

  • Example email contents:

 

Version 2.1.635 - 18 September 2023

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General

TPHP-2745 Optimise/Refactor Dashboard Calls to give a speed boost when loading the main DPF Dashboard. More improvements to come.

TPHP-3016 Fixed a bug where a a record may not approve if the last user approves via an email reply.

 

Administration

TPHP-3038 Added a new user status to User Setup to differentiate between a user requiring an invite, and the user requiring a password reset.

TPHP-2884 Fixed the Excel Import and EzyPO Import paste ins in User Setup not clearing invalid characters which broke the import.

TPHP-3193 Fixed the Excel Import and EzyPO Import paste ins in User Setup creating usernames with a mix of lowercase and uppercase characters which was breaking approvals.

TPHP-3046 Fixed a bug in User Setup, where if a user has a duplicate CC Email set the Invite email fails to send.

 

Orders

TPHP-2945 The Regenerate button in Orders will now correctly re-create the PO PDF and the PO Image Preview for the user. This brings it in line to the Regenerate buttons in the other modules.

  • Use this button to fix broken PO PDFs (missing signatures, etc)

 

TPHP-2738 We’ve added the ability to set a PO Template per company for one production in DPF.

TPHP-3100 Fixed a bug where the Supplier Email Required system default was not being respected by the frontend when enabled.

 

Invoices

TPHP-2922 We’ve implemented a dropdown box in DPF System Defaults to choose the default approval group for Invoices when creating a new Invoice in DPF. This links to the same system default in Eclipse here: Process Of Creating, Sending and Approving Invoice - Eclipse to Digital Paper Flow

 

TPHP-3083 Fixed a bug where the Invoice Hold checkbox was not saving correctly.

TPHP-3157 Fixed a bug where DPF would keep calling the same record ID. This resulted in the same Invoice being returned to the user even though they selected a different Invoice.

TPHP-3088 Fixed a bug where these three symbols (, / and \) would break the signature stamping on PDFs.

TPHP-3087 Fixed a bug where the PO Matching Stamp would not populate the PDF: System Setup To Stamp Invoice With PO Matching Details

 

 

Expenses

TPHP-3036 / TPHP-3037 An additional system generated report has been added to the Expenses Module with distribution line formatting, similar to the Invoices section.

  • Users can change the production default between the PC Form vs Input Control report layout in the System Defaults section using an ADMIN account.

  • See: Set default Expense report type

 

TPHP-3032 Fixed a bug where manually approving an Expense via the Approve Expense button in DPF sends out duplicate approval emails.

 

 

Documents

TPHP-3033 Fixed a bug where manually approving a Document via the Approve button in DPF sends out duplicate approval emails.

 

 

Timecards

TPHP-2923 We’ve added a new System Default to only generate the payslip for the Timecard once it has been fully approved.

  • If this setting is enabled, Payroll will not receive any Timecard information until the Timecard has been fully approved. This also blocks the Export to TPH button which manually sends the payslips.

  • If this setting is disabled (default), Payslips will be generated after being sent for approval.

 

TPHP-2966 We’ve added the ability for users to see all Approved timecards, even if they did not send the timecard for approval or they haven’t approved the timecard.

  • This setting can be enabled on a per user basis under User Setup by ticking the Full Timecard Approved Access checkbox.

 

 

TPHP-2967 We’ve added the ability for users filter Timecards for multiple productions timecards in the one DPF database. The production filter can be enabled on a per user basis under User Setup via the Sub-Production Filter dropdown list.

 

TPHP-1511 We’ve added the ability to allow users to see Payslips in DPF. This can be enabled on a per user basis under User Setup by ticking the Timecard Accounts User View Payslips checkbox.

  • By default, the payslip is hidden in DPF for all users except ADMIN accounts.

 

TPHP-2231 Added additional details to the text body of Timecard decline emails, including a link to a guide on how to re-submit timecards.

TPHP-2928 Added additional details to the text body of the Timecard approval emails.

TPHP-3013 We’ve added Audit Logging and regeneration of the Timecard PDF on the Clear Employee button.

TPHP-1530 Implemented backend changes to allow DPF Comments to be added to Timecard PDFs.

TPHP-2661 Fixed a bug where Duplicate failed/success messages displayed to the user when clicking the Modify Timecard button.

TPHP-2946 Fixed a bug where an invalid names using / and \ on timecards imported from Freelance Portal would break the PDF timecard from being generated.

TPHP-3056 Fixed a bug where Approval emails were failing to be sent or be received.

TPHP-1409 Fixed a bug where numerous Exceptions would be recorded in the Exceptions header on the right hand sidebar.

TPHP-3161 Fixed a bug where a Timecard could not be retrieved due to a GUID character limit.

TPHP-3106 Fixed a bug where DPF was not sending meal breaks to Payroll.

TPHP-3069 Fixed a bug where DPF Timecards were not sending the correct approval status to Payroll.

 

Version 2.1.537 - 1 August 2023

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General

TPHP-2693 All modules will now limit the primary document allocation to PDF files only.

TPHP-2688 All modules have now had the system generated approval comments moved to the Activity Log and out of the Comments area.

 

Administration

TPHP-2509 We’ve added the Add Force Valid Chart Codes to System Defaults for automatic user priming when creating a new user.

TPHP-2833 Fixed a bug where a corrupt signature could be generated by the user.

TPHP-2790 Fixed issues with the EzyPO User Paste in form and an invalid header creating bad data.

 

Orders

TPHP-2471 Fixed the ‘please email invoice to’ field missing from the PO Image Header.

TPHP-2777 Fixed a bug where you could not download a fully approved PO PDF from the sidebar.

TPHP-2775 Fixed a bug where the Supplier Lookup was not populating Petty Cash vendors.

 

Invoices

TPHP-2771 Fixed a bug where OCR Invoices that were using the invoice email were not automatically assigning a primary document.

 

Expenses

TPHP-2787 Fixed a bug where a user could not save a petty cash fuel entry in DPF.

TPHP-2831 Fixed a bug where the expense attachment list could contain invalid attachments.

 

Timecards

TPHP-2667 Fixed a bug where the Freelance Portal timecard being sent to DPF was not taking into account the Non-Deductible checks when calculating the Total Meal Break.

 

Suppliers

TPHP-2746 Fixed a bug where the default vendor security levels for newly created vendors did not match ezypo or Eclipse defaults.

 

Version 2.1.518 - 19 July 2023

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General

TPHP-2686 Added validation to Expenses, Invoices, Documents to force a user to allocate a primary document on send for approval. Users will now be forced to have a valid primary document before sending for approval in DPF. This is to ensure that there is a valid document for the system to signature stamp.

TPHP-2686 When sending an Expense, Invoice or Document for approval the system will automatically assign a primary document if none was chosen by the user. This excludes system generated reports which are not selectable as primary documents for signature stamping.

TPHP-493 We've added new functionality to allow ownership transfer functions for multiple and individual records. This is useful for transferring records between crew members when they leave. You can see the guide on how to do this here: DPF Admin - Record Transfer

TPHP-2627 We’ve removed forced capitalisation in all text fields across all modules.

TPHP-2605 / TPHP-2608 Users will now be redirected to the DPF Dashboard when opening DPF in a new browser tab.

TPHP-2644 Optimised the Recent Activity and Transaction History requests to decrease the time it takes to load the DPF Dashboard.

TPHP-2276 Added validation to prevent ADMIN accounts from deleting the default company.

 

Administration

TPHP-2501 Added the Force valid chart codes checkbox which was missing for approver accounts.

TPHP-2508 Fixed a bug with the Allow Bank Details checkbox not saving for a user.

TPHP-2016 Implemented functionality to Insert new users via the EzyPO Setup Excel Sheet: https://tphglobal.atlassian.net/wiki/spaces/TPHT/pages/1926430722.

 

Orders

TPHP-2129 You can now draft POs by importing the Excel PO Import Template, just like EzyPO. See: Draft a PO in Excel / Import a PO.

TPHP-862 Users are now blocked from editing any team orders unless the edit team orders checkbox is enabled in their User Setup.

TPHP-2291 Implemented the Download Copy button in the right hand sidebar to download a copy of the PO PDF.

TPHP-2291 Implemented the Regenerate button in the right hand sidebar to refresh a copy of the PO Image displayed in DPF.

TPHP-2334 Fixed the PO Image preview in DPF showing the Production Name instead of the Company Name.

TPHP-2473 Fixed a frontend crash when trying to add a new PO line (went to a blank page).

TPHP-2507 Fixed a bug when pressing cancel after editing a record, sending back to page 1, record 1.

 

Invoices

TPHP-2723 Fixed issues with OCR Invoice emails not reading and loading the email into DPF and Eclipse.

TPHP-2750 Fixed a bug where the PO Matching flag would clear resulting in the Invoice skipping approvers.

TPHP-2607 Fixed numerous issues where an Invoice could fail to be signature stamped.

TPHP-2607 Fixed primary document positions in Invoice PDF Preview not displaying as the first attachment.

TPHP-2662 Fixed a bug when drafting a new Invoice in DPF and it not automatically assigning a primary document.

TPHP-2751 Fixed a bug where if a user did not enter in a Pay Date it would input an invalid date automatically.

 

Expenses

TPHP-2292 Fixed a bug where the Download Copy button would not work correctly.

TPHP-2376 Fixed issues with team toggle not populating any Expense records.

TPHP-2613 Fixed a bug after sending an Expense for approval and the system loading a blank expense list.

TPHP-2589 Fixed a bug where a fully approved Expense would show a current approver when there was none, as the record was fully approved.

 

Documents

TPHP-1220 Fixed document descriptions always forcing capitals.

TPHP-2218 Added document descriptions to the subject line for approval and fully approved emails.

TPHP-2277 Fixed issues with the Team toggle and document records not displaying correctly.

TPHP-2292 Fixed a bug where the Download Copy button was not working correctly.

TPHP-2362 Fixed a bug where the Download Attachments button was not working correctly.

 

Timecards

TPHP-2593 Terminated employees will no longer populate the Employee Lookup list.

TPHP-2729 Fixed Timecard naming conventions on fully approved timecard emails.

TPHP-1822 Fixed a bug in Employee Lookup where the employee name would not clear in the search field.

TPHP-1822 Added the ability to press the Tab or Enter key on your keyboard to initiate a search in the Employee Lookup.

TPHP-2593 Made a change to when the employee list is loaded to increase the speed of editing a single timecard. You will now have to use the magnifying glass to load the employee list.

TPHP-2594 / TPHP-2650 Loading the employee list from the More Details popup has been improved.

TPHP-2371 Fixed issues with Meal Break 2 and Meal Break 3 saving as Meal Break 1.

TPHP-2599 Fixed a bug with Team Toggle not working with Timecard Accounts users.

TPHP-2629 Fixed a bug that would cause a crash when trying to Export a Timecard to Excel.

TPHP-2659 Fixed an invalid error message displaying to the user when Holding a Timecard.

TPHP-2664 Fixed Freelance Portal timecards failing to upload to DPF when it contains invalid characters.

TPHP-2757 Fixed Freelance Portal attachments disappearing after sending for approval.

TPHP-2758 Fixed a bug with Timecard attachments not displaying in the attachment sidebar.

 

Suppliers

TPHP-2635 Normalised the Vendor Codes used on supplier creation in DPF to bring it in line with EzyPO.

TPHP-2320 Fixed a bug that allowed users to create a supplier without a currency.

TPHP-2363 Fixed a bug that populated inactive suppliers in the supplier lists.

TPHP-2585 / TPHP-2696 Fixed a bug with the supplier tracking lists not populating in Supplier entry.

TPHP-2689 Fixed a bug where updating and editing a contact did not save.

 

Version 2.1.386 - 02 June 2023

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General

TPHP-1823 All 3-dot side menu headers in all modules are now collapsed by default.

TPHP-2091 Fixed the carrot icon not correctly reflecting the collapsed/uncollapsed state for all 3-dot side menu headers in all modules.

TPHP-1921 Fixed a bug where pressing the Cancel button after editing a record would send the user back to the first record in their list.

TPHP-1974 Fixed issues with the sorting selections being unresponsive in all modules, along with adding a carrot icon as an ascending/descending visual indicator.

 

Administration

TPHP-2250 Added Access Start Date, Access End Date, and Lockout Date to User Setup.

  • This is the groundwork for a future release to set user access dates and have them locked out of the system when those dates have been reached. Currently these setup options do not have any functionality.

TPHP-472 Added a checkbox under the Advanced List in User Setup called Force Valid Chart Codes. This forces a user to enter in a valid chart of account when drafting an order.

TPHP-1163 Some UI improvements were added to the Approval Setup screen:

  • Users can collapse/uncollapse the header for each group.

  • When adding a user the UI it will automatically focus the username field.

  • Clicking and typing in the amount fields will automatically clear the field and replace it with the number you are typing.

 

Orders

TPHP-472 We’ve added Chart Sort and Chart Code validation when drafting an order. This is only applicable if the user has the Force Valid Chart Codes checkbox ticked in their User Setup.

  • A user will not be able to send an Order for approval until all their PO lines have been assigned a valid chart code with this option ticked.

TPHP-2048 Added a production wide System Default in DPF called Email Required.

  • This forces users to enter in emails when creating suppliers.

  • This forces users to set an email address for Orders so the Supplier receives the Purchase Order PDF.

TPHP-641 / TPHP-2295 / TPHP-2306 / TPHP-2311 Added a Send to Supplier checkbox when viewing attachments for an Order.

  • With this option ticked, it will send the Attachment to the Supplier along with the Order PDF.

  • With this option unticked, the Attachment will only be sent to the approvers and accounts teams. This is the default option.

TPHP-734 Added the ability to download all attachments for a record via the Download Attachments button in the 3-dot menu sidebar. You can select multiple records and they will be downloaded as one zip file.

TPHP-2155 Fixed a bug with importing PO lines from Excel into Draft POs.

TPHP-2228 Fixed a bug when clicking on the More Details popup and it directing the user to a blank page.

TPHP-2229 Fixed a bug that prevented a user from deleting an attachment.

TPHP-2285 Fixed a visual UI bug where it did not recalculate the PO totals when deleting a PO line. This was purely a visual bug and did not affect PO totals when saved or sent for approval.

TPHP-2296 Fixed a visual UI bug where if a user added an attachment it would show an error message when they attempted to save the Order.

 

Invoices

TPHP-1690 Added the Supplier Email field under the Invoices → More Details popup in the record list.

TPHP-1690 Added the ability to update the Approval Group and the Supplier’s Email in the Invoices → More Details popup.

TPHP-2257 Fixed a bug where if a user logged out when in the Invoices module it would redirect the user to a blank white page.

 

Expenses

TPHP-734 Added the ability to download all attachments for a record via the Download Attachments button in the 3-dot menu sidebar. You can select multiple records and they will be downloaded as one zip file.

 

Documents

TPHP-2119 Fixed a bug with Comments not populating in the right hand sidebar.

 

Timecards

TPHP-1968 Added an eraser button under the More Details popup to clear the mapping of an employee to a timecard.

TPHP-2105 Added a status symbol to all Timecard records. The valid statuses are:

  • Green = Ready

  • Yellow = Processing

  • Red = Sent for Processing

  • Black = Error

TPHP-2110 Fixed a bug where the employee lookup list did not automatically load.

 

Suppliers

TPHP-2132 Added a success message when successfully creating a new supplier.

TPHP-2133 Fixed a bug where deleting a contact from a supplier did not work.

TPHP-2154 Fixed a bug where editing a supplier contact did not correctly reflect the new details in the UI.

TPHP-2048 Fixed a bug where the supplier contact did not wipe when changing Supplier.

TPHP-2134 Renamed the Supplier Email fields across all Supplier entry forms to reflect the difference between the Remittance Email (Invoices) and Contact Emails (Orders).

 

Version 2.1.374 - 24 May 2023

Administration

TPHP-1790 Added a Rental/Hire expiry warning email toggle into the Advanced section under User Setup.

TPHP-2202 Fixed a bug where the User Status was resetting to Invite Required after sending an invite.

TPHP-2258 Fixed a bug where the "Block Supplier Edit" option in User Setup was not returning the correct status

 

Orders

TPHP-2203 Fixed a bug where the Generate PO# on Draft had issues with generating PO numbers between 5-8 digits.

TPHP-2201 Fixed a bug where the PO number did not correctly generate when Drafting a PO.

TPHP-2246 Fixed a bug where the date was set as INVALID when inserting a new PO.

TPHP-2251 Fixed a bug preventing you from deleting a PO line when drafting a PO.

 

Invoices

TPHP-2220 Fixed a bug where the Primary document attachment allocation was not working when changing the Primary document.

 

Expenses

TPHP-2240 Expenses will now use both the Advanced and Accounted amounts when checking approval amounts for the approval chain. The higher of the two amounts will be used when deciding which approver to send the Expense to.

 

Documents

TPHP-2186 Fixed a bug in the Approved tab, where the Approval Group in the right hand side bar was not displaying.

 

Timecards

TPHP-2185 Fixed a bug where Timecards would not correctly display in the Pending tab.

TPHP-2184 Fixed a bug with filtering not working correctly in the All tab.

TPHP-2191 Fixed a bug with sending Timecards for approval and it returning a backend error from Payroll.

Version 2.1.313 - 16 May 2023

General

TPHP-2025 / TPHP-2096 Fixed issues with the forced password reset screen not appearing on first login.

TPHP-737 Implemented backend security work.

 

Administration

TPHP-666 / TPHP-1993 / TPHP-2118 Added the ability to export users in bulk to Excel, make changes, and then paste the changes back into the system, similar to EzyPO. This sheet will also allow you to insert new users.

TPHP-2044 Set the default password security requirement for all new accounts to Strong. Removed the Weak security requirement option. Any user with a Weak security option will now change to Strong.

TPHP-2131 Eclipse usernames when setting up a new user will now be the same as the DPF username. For example, LSMITH instead of LS.

TPHP-2149 Added error messages to Approval Group Setup to check for duplicate user names or approval groups.

TPHP-1916 When sending a user invite the UI will automatically update with the status of the invite.

TPHP-1995 Fixed a bug where the user invite email success message would display twice.

TPHP-2009 Fixed a bug that allowed users to bypass approval group validation.

TPHP-2128 Fixed a bug that prevented Invoice OCR Emails from being generated for the user.

TPHP-2111 Fixed a bug that populated removed approval groups for the user.

TPHP-2090 Fixed a bug where the user list would not refresh after deleting a user.

TPHP-2130 Fixed a bug where some users would have a blank status.

TPHP-2078 Fixed a bug the Timecard module would appear twice under User Setup.

 

 

Orders

TPHP-1767 Implemented the ability to clear a contact from an Order. An eraser icon has been implemented next to the contact name.

TPHP-2108 ADMIN accounts now have access to all Order approval groups.

TPHP-2073 Fixed an issue where deleting a modified PO in Drafts would not unlock the original PO for editing.

TPHP-2072 Fixed a bug that prevented the Supplier’s contact list from being updated.

 

Invoices

TPHP-1616 Implemented the ability to download all attachments for a record. The attachments are bundled up into the zip file for the user to download. This is the same functionality available in Timecards.

TPHP-2042 Fixed a bug that prevented Invoice entries being created by OCR Emails

 

Documents

TPHP-2058 Fixed a bug that prevented Documents on HOLD from being viewed.

 

Timecards

TPHP-1736 Added the Send Email feature for ADMIN accounts to re-send approval emails to the Current Approver.

TPHP-2056 Fixed a bug that incorrectly calculated meal breaks when editing an existing DPF only timesheet.

 

Suppliers

TPHP-2071 Fixed a bug that prevented attachments from displaying and uploading in the Suppliers module.

TPHP-2066 Fixed a bug where the supplier list ignored the currency filter and returned all suppliers.

Version 2.1.262 - 17 April 2023

General

TPHP-2027 Fixed an issue with the Current Approver status missing from the right hand sidebar under certain circumstances.

TPHP-1059 User accounts that have emails with apostrophes were failing to send. Emails with Apostrophes now work in all modules except Orders, which is still currently being worked on.

TPHP-2020 Fixed issues with user accounts unable to login after their first login and resetting their password.

 

Administration

TPHP-2014 Added a CC Email field to User Setup for all user types.

 

Orders

TPHP-1992 Fixed issues with PO numbers not generating when a user saved the order, or when the PO was copied from another one and then sent for approval.

 

Invoices

TPHP-1668 Added the ability to include the timestamp and IP to the Invoice approvals stamps. This is not yet enabled on any production.

 

Expenses

TPHP-1669 Added the ability to include the timestamp and IP to the Expense approval stamps. This is not yet enabled on any production.

 

Timecards

TPHP-2004 Implemented the ability for ADMIN user accounts to see the original Freelance Portal timesheet in all sections.

TPHP-1179 The Timecard list ordering of Firstname Surname has been changed to a Surname Firstname order.

TPHP-1844 Added additional validation for regenerating a Timecard. The Regenerate Signature button will now correctly regenerate any missing signatures not present on the Timecard, creating a signature for the user if it does not exist.

 

Version 2.1.224 - 03 April 2023

General

TPHP-1821 Fixed a bug that prevented ADMIN users from creating a new PO.

Administration

TPHP-1910 Fixed issues with assigning an approval group to the Orders module in DPF and it not appearing in the EzyPO Approval Setup module.

Orders

TPHP-1908 Fixed issues that occurred with rounding the Grand Total and Total Tax amounts.

TPHP-1973 Added the Trading Name field to the Company selection lists to help users differentiate between multiple companies when drafting a PO.

  • Companies will now display in DPF as: (Location Code) (Company Name) - (Trading Name)

  • This will not affect what is printed on PO PDFs, only what is displayed in the DPF UI.

Invoices

TPHP-1956 Fixed issues with the sorting options not working correctly.

TPHP-1984 Saving a draft Invoice will now correctly take you back to the record in the Invoice list.

Expenses

TPHP-1956 Fixed issues with the sorting options not working correctly.

TPHP-1984 Saving a draft Expense will now correctly take you back to the record in the Expense list.

Timecards

TPHP-1956 Fixed issues with the sorting options not working correctly.

TPHP-1984 Saving a draft Timecard will now correctly take you back to the record in the Timecard list.

TPHP-1909 Downloading attachments with the Batch Filter and Select All button will now work correctly to filter out timecard attachments.

TPHP-1963 The timecard section now allows you to search by period ending date for the timecard. The frontend accepts the following date formats and separators when searching:

  • DD-MM-YYYY

  • DD/MM/YYYY

  • YYYY-MM-DD

  • YYYY/MM/DD

 

Version 2.1.203 - 26 March 2023

General

TPHP-1406 Added a Select All button to the record list for every module.

TPHP-1590 / TPHP-1321 The Batch Filter checkboxes on the right hand sidebar will now correctly filter the record list for the Invoices, Expenses and Timecard modules.

  • TPHP-1909 Known Issue: The Batch Filter does not currently work with the Timecards Download button.

TPHP-447 Fixed issues when actioning a record (Save, Edit, Send, Approve, etc) with Page Loading enabled and it sending the user back to the first record on the first page after completing the action.

TPHP-1738 Fixed a bug with Supplier Tallies always appearing on the main Dashboard for users.

TPHP-1680 Fixed a bug that was causing uploaded PDF attachments to become blurry after going through their first approval stage.

TPHP-1713 Fixed a bug with user error messages appearing on the main Dashboard for every module the user did not have access to.

TPHP-1902 Fixed a bug where a user could not see the supplier bank details even if their user permissions were set correctly.

TPHP-1753 Removed the Comments + symbol in the Approved and All sections of every module. This prevents adding a comment to a fully approved record.

TPHP-1758 Fixed UI issues in the System Defaults page with dropdown list selections and checkboxes not working correctly.

TPHP-197 Added additional Digital Paper Flow logos and headers to the User Invite emails.

 

Administration

TPHP-1695/TPHP-1845 Implemented significant validation on all Approval Group setups. This should help prevent edits to approval groups that cause records to become stuck in their approval sequence.

  • The number of pending approvals will now show for each user per module.

     

  • The system will now check for invalid approval sequences and throw an error message until it has been corrected.

     

  • If you are replacing an approver with another user, the system will now automatically assign all the pending approvals from the previous approver to the new one.

  • The system will not allow you to delete an approver that has any pending records for approval. Instead, you can choose between:

    • Replacing the user under Approval Setup. The system will then automatically transfer any pending approvals to the new user.

    • Move the pending records to a different approver inside the appropriate module and then attempt to delete the user again. See the guide for moving pending records here: Approvals - Moving Records between Previous and Next Approver.

TPHP-613 Implemented data entry defaults to reduce data entry when creating new users in the User Setup module. This has the same functionality as the Group Policy options in EzyPO where it will prime the new user you have just created with a set of default values for the production.

  • These defaults are accessible to you under the System Defaults when using an ADMIN account. Search for the category User Setup.

 

You will have the following fields available to you, with more to come as development progresses:

  • Chart Sort

  • Order Accounts Email

  • Invoice Accounts Email

  • Expense Accounts Email

  • Document Accounts Email

  • Timecard Accounts Email

  • Generate PO# on Draft

  • HTML Emails

  • Approve via Email

  • Block Supplier Add/Edit

  • Allow Bank Details

  • Country Code

 

TPHP-1327/TPHP-1702 The Status on the User Setup screen will now correctly reflect the login status for the user account.

The valid user statuses are:

  • Accepted - User has reset their password and/or logged in already.

  • Pending - User has been sent an invite but has not logged in.

  • Locked Out - User is locked out (too many failed password attempts).

  • Disabled - User has been disabled (by an Administrator).

 

TPHP-1820 The Send Invite button will now allow you to send an invite for multiple users.

  • TPHP-1916 Known Issue: Invite status will not refresh until User Setup screen is manually refreshed.

TPHP-1684 Fixed a bug where new users being created in DPF were not having their signature automatically generated.

TPHP-1778 Fixed a bug where Approval Groups not selectable when creating a new user.

TPHP-1798 Fixed a bug where ADMIN accounts were not respecting the module access set under User Setup.

TPHP-1746 Fixed a bug where ADMIN account logins failed to sign in with the correct password.

 

Orders

TPHP-1701 Tweaked the Modify button in the Approved section to give additional feedback to users on the success of the Modify action.

TPHP-1903 Fixed a bug with the Modify button in the Approve section ignoring the selection checkbox.

TPHP-1796 Fixed a bug where the approval group list in the Order entry could display as blank.

TPHP-1793 PO lines that have a description but an amount of zero will now be printed on the PO Image Preview / PO PDF.

TPHP-1418 Fixed numerous bugs in all sections relating to exporting orders to Excel. The Excel export will now work with the Select All checkbox, filter on search terms, and will correctly print modified PO numbers.

TPHP-1722 Fixed a bug where order lines with chart of account numbers using a PROD and SET code without a DETL code did not save to the order.

 

Invoices

TPHP-398 The ability to edit the supplier’s Company and Postal Address has been added to the Invoice entry screens.

  • The supplier address can be accessed from the arrow icon in the Supplier field under New and Edit Invoice screens.

  • You can then enter in and save the supplier addresses. Pressing the downward arrow icon will copy the supplier’s company address to their postal address.

 

TPHP-398 Additional fields have been added to the Invoice entry screen under the Advanced List to bring it up to par with Eclipse. These new fields are:

  • PO Matches (Y/N)

  • PO Under/Over Comment

  • Batch List

  • Void Cheque

  • Hold Cheque

  • Sperate Cheque #

 

TPHP-1445 Fixed UI issues with the PO Transfer window in the New Invoice and Edit Invoice screens.

TPHP-1752 Removed the input fields from the comments popup in the Approved section of Invoices.

TPHP-1751/TPHP-1818 Fixed a bug that prevented Comments from saving in the Invoices module.

TPHP-1830 Fixed a bug with the Due Date being saved as -1 day from the day you saved.

TPHP-1911 Fixed a bug with the Received Date saving as 1 Jan 1970.

TPHP-1741 Fixed a bug where pending approvals were appearing in the user’s Approve tab.

TPHP-1745 Fixed UI issues when trying to regenerate Signatures on the PDF:

  • Fixed signature failing to regenerate when user did not tick the checkbox.

  • Fixed signature failing to regenerate when the user sent multiple invoices to be regenerated.

 

Expenses

TPHP-1792 Fixed a bug where an approver’s name could appear in the right hand sidebar approval list when they were out of scope for the approval of the record.

TPHP-1741 Fixed a bug where pending approvals were appearing in the user’s Approve tab.

TPHP-1745 Fixed UI issues when trying to regenerate Signatures on the PDF:

  • Fixed signature failing to regenerate when user did not tick the checkbox.

  • Fixed signature failing to regenerate when the user sent multiple expenses to be regenerated.

  • Fixed the PDF attachment not automatically refreshing for the user when they successfully regenerated a signature.

 

Timecards

TPHP-1775 Fixed a bug where pending approvals were appearing in the user’s Approve tab.

TPHP-1786 Fixed issues with the the download attachments function not working when the select all checkbox was ticked.

TPHP-1224 Fixed a bug where moving timesheets into a batch was capped at 83 records. This cap is now removed.

TPHP-1565 Fixed a bug allowing the Export TPH Payroll function to work on Draft Timecards.

TPHP-1647 Fixed a bug that limited the number of timecards that could be downloaded at once. The cap is now removed.

TPHP-1764 Fixed a bug where Freelance Portal timecard custom fields were not populating DPF Timecards.

TPHP-1861 Fixed a bug where Freelance Portal timecard custom fields were not populating the DPF Timecard when the Regenerate button was used in DPF.

TPHP-1860 Fixed a bug where total meal breaks were calculating incorrectly.

TPHP-1754 Fixed a bug that prevented ADMIN users from leaving comments.

 

Version 2.1.103 - 09 February 2023

General

TPHP-1156 DPF User Setup - Added CoA Security Group, Generate PO# and Block Add/Edit Supplier options.

TPHP-1470 DPF User Setup - Fixed Country Code and Department fields not saving to the user.

TPHP-353 ADMIN accounts now have the ability to move records to the next or previous approver in each module under the APPROVE and PENDING sections.

  • Using the previous button when the record is at the first approver will send it back to the operator’s drafts folder.

  • Using the next button when the record is at the last approver will fully approve the record.

 

TPHP-353 Approval Setup - When switching out a user in an approval group, the system will now automatically transfer all transactions currently pending approval to the new approver you have specified. This will only when the sequence number of the approver stays the same.

  • For example, switching out the SECOND APPROVER in the below screenshot with another user called LC APPROVER will transfer all records pending SECOND APPROVER’s to LC APPROVER.

  • This is to stop records getting stuck with old or inactive users for approval.

 

Orders

TPHP-1592 Fixed issues with a user’s Chart Sort being blank.

TPHP-1633 Fixed issues with switching suppliers and it wiping the user’s Chart Sort.

TPHP-1634 Fixed issues with changing an approval group and it wiping the supplier for the order.

TPHP-1554 Fixed the PO log table formatting along with refactoring how the data is displayed to the user.

TPHP-1126 Unlocked the Amount field for Hire & Car line types. This means you can enter the total amount and the system will calculate the rate.

TPHP-764 Implemented Changes functionality for Orders.

TPHP-1681 Fixed searching issues in the ALL section of Orders and issues with Declined Orders being marked as team orders in this section.

 

Invoices

TPHP-1640 Fixed Pending Invoices being marked as team records.

TPHP-1298 Fixed issues with the Invoice Pay Date and Receive Date being invalid.

TPHP-1405 Removed the searching from looking up invoice line descriptions to help speed up searching with large datasets.

TPHP-398 Added additional Invoice fields to the Advanced List to bring it on par to the options available in Eclipse.

TPHP-1311 Fixed Duplicate Invoices being created when sending Invoice OCR emails to Eclipse/DPF.

TPHP-1692 Fixed issue with Updating the Primary Document failing.

TPHP-1671 Fixed issues with loading the Approved/All sections when no search term is defined and there are a large number of records.

 

Expenses

TPHP-1254 Amount Totals in an expense entry will now update with changes made in distribution lines.

TPHP-1254 The Petty Cash Advanced and Accounted detailed line amounts are now read-only and will be populated via the system.

TPHP-1660 Fixed issue with searching a Transaction number not returning any results.

TPHP-1671 Fixed issues with loading the Approved/All sections when no search term is defined and there are a large number of records.

 

Documents

TPHP-1640 Fixed Pending Documents being marked as team records.

 

Timecards

TPHP-1415 Fixed Timecards accounts users seeing pending timecards in approve section.

TPHP-1452 Fixed Pending Timecards being marked as team records.

TPHP-1521 Fixed Pending timecards appearing in a user’s approve tab.

TPHP-1428 Fixed issues with searching in the Timecards module.

TPHP-1491 Fixed issues with the timecard, payslip and user attachments not being displayed to the user correctly.

TPHP-1526 Allow the approval of multiple timecards when one or more throw an error. Previously if you approved a batch of timecards and one had an error, it would prevent the approval of the other timecards.

TPHP-1308 Increase character limit for notes field to 500 characters for timesheets when they come through from Freelance Portal.

TPHP-1584 Fixed issues with losing the week ending date on sending a Timecard for approval.