Entering / Printing a Negative Cheque

Use this method to book receipts against sales invoices done via AP or where you have a credit invoice and the supplier has refunded you the money. You can also use a negative cheque to fix something that has gone wrong, e.g. the EFT entered manually online does not match the cheque amount in Eclipse

1. In the main menu bar select Accounts Payable > Payment Processing. 

2. Go to the Payment Processing window and tick the Print Negative Cheques tick box. Then highlight and print the cheques as usual.

Note: If you are running an EFT at the time of printing, you must print the negative cheques separately, as the EFT file creation is disabled when the negative cheques tick box is selected. Similarly, you cannot print a Negative Cheque when creating an EFT file.

Open

Manually create a Negative Cheque:

You can still manually enter in a cheque number for the Invoice instead of going through the Cheque Printing module.

1. In the main menu bar select Accounts Payable > Invoice Inquiry/ Adjustment

2. Find the invoice(s) and manually enter the cheque number (please make sure to use a unique number). Remember to Tab after you enter the cheque number so you can enter the cheque date. After you press enter the system locks the fields and you will not be able to make further changes.

3. Post the Cheque through Cheque Posting

4. To print a remittance, go to Accounts Payable > Cheque History/ Cancel, re-issue. Click the Reports button. In the first tab select the Remittance History report layout. On the second Selection Tab, type in the Cheque number range. Click Ok, the remittances will appear in another window.