2025 - Eclipse Updates

29 April 2025

Debit Card Transactions

TPHP-7072 Fixed a bug with CASHET import when using two character tax flags.

28 April 2025

Debit Card Transactions

TPHP-7072 We’ve tweaked the CASHET upload with the following changes:

• It will now create a new entry and not try to add receipts to other envelopes in the batch for the same vendor.

• Removed the lines per envelope limit so it matches the records in CASHET.

• Removed retrieving images from the CASHET upload as it could cause the upload to fail.

22 April 2025

Fuel Entry

TPHP-7045 You can now reset the Fuel Entry column sizes by right clicking and selecting Reset Columns.

Open

Journal Entry

TPHP-7045 You can now reset the Journal Entry column sizes by right clicking and selecting Reset Columns.

Open

Purchase Orders

TPHP-7007 Implemented the ability to resize the PO Entry screen window.

TPHP-6999 Added self-repairing logic to the PO Entry screen when pressing OK and assigning any missing currencies to PO lines.

TPHP-7001 Fixed a bug where Orders using the same to and from date would not save correctly if edited in Eclipse when the order originated from DPF/EzyPO.

TPHP-7007 Fixed a bug where the Account From and To range in the Posted PO Reports would not save correctly upon repeated openings.

16 April 2025

Purchase Orders

TPHP-7032 Fixed a bug with the Invoice Unposted WIP entry including orphaned invoice lines.

TPHP-7007 Fixed a bug where the entered from/to account range in the Posted PO Reports screen would not save.

14 April 2025

Budget Worksheet

TPHP-7000 Added additional messages to the Chart Rebuild process to notify users of its status.

Debit Card Transactions

TPHP-7006 Fixed a bug with the CASHET debit card uploads where some lines were failing to be improted.

10 April 2025

Cheque Posting

New Feature: TPHP-6964 Added a check to the Refresh button in the Cheque Posting screen to automatically fix errors with total Cheque amounts not equaling the number of Invoices attached to it.

See the help articles here:

Cheque Posting Error - Invoices in list do not equal Chq Amounts

Cheque Posting Error - Invoices in list do not match chq vendor

Open

Payroll

TPHP-6984 Implemented Greenslate Payroll file uploading to automatically create Invoices from an imported CSV file.

TPHP-6985 Fixed a bug where the SPROC update message would be incorrectly displaying when launching Eclipse and opening a production.

08 April 2025

Debit Card Transactions

New Feature: TPHP-6941 Added support for CASHET into the Debit Card Transactions module. You can see the guide to setup CASHET here: Cashet Debit Card API Setup and Importing Transactions

Petty Cash Entry

TPHP-6950 Fixed a bug with the Send to DPF function in Petty Cash not finding the username to assign the draft record to.

Journal Entry

TPHP-6955 Fixed a bug where exporting Journal Entries to Excel could export the incorrect data under specific circumstances.

Invoice Entry

TPHP-6950 Fixed a bug where deleting an Invoice would not reinstate the Purchase Order amounts under specific circumstances.

Purchase Orders

TPHP-6938 Fixed a bug where the Description pulled into an Invoice from a PO Transfer could be incorrect.

TPHP-6939 Fixed a bug where the Purchase Order Unposted WIP entry could display invalid supplier details instead of the blank supplier that it should be assigned to.

Budget Worksheet

TPHP-6939 Made improvements to the Chart Rebuild function when calculating amounts this period.

01 April 2025

Eclipse Licenses

TPHP-6912 Updated the Eclipse license expiry message to give greater clarity on the next steps required to renew.

27 March 2025

Company Setup

TPHP-6888 Implemented the ability to set separate T&Cs for companies under the Control Table → Company Setup module.

25 March 2025

Financial Reports

TPHP-6846 Formatting changes have been implemented into the Excel Cost Report which adds a new column to split total costs before orders and unposted amounts.

TPHP-6861 Fixed a bug with the Chart Rebuild feature in the Budget Worksheet where it was incorrectly stating all costs were in the Current Period.

24 March 2025

Debit Card Transactions

TPHP-6819 EQUALS have made edits to their Excel export template that is used for Importing into Eclipse. There are now a few different ways to copy the columns due to differences in the export. See the different methods below when using the EQUALS4 System Default.

• 51 columns from A to AY with the last row being Attachment 10.

  • Any columns after column AY will be ignored by Eclipse.
    
    

• 40 columns from A to AN with the last row being Notes.

  • Any columns after column AN will be ignored by Eclipse.
    
    

• 74 columns from A to BV with the last row being Attachment 10.

  • Any columns after column BV will be ignored by Eclipse.

See this guide for further info: Debit Card Initial Setup (EQUALS/VASCO) | 4. Setting your Provider

21 March 2025

Budget Upload

TPHP-6819 Fixed a bug with Move Magic Uploads and alphanumeric characters not being automatically uppercased.

Journal Entry

TPHP-6843 Added the ability to reset the sizing of the Journal Entry screen columns to the default. You can do this from your User Entry Defaults → General Ledger → “Reset Columns to Factory Defaults” button.

Open

20 March 2025

Financial Reports

TPHP-6841 Renamed the Costs to Date header to Actual to Date for the Excel Financial Report.

17 March 2025

Debit Card Transactions

TPHP-6772 EQUALS have updated their Excel Report formatting and this change broke the Import into Eclipse. The new EQUALS report has 74 Columns from A to BV.

We’ve fixed this by adding a new System Default option called EQUALS4 that needs to be input into the Debit Card Provider field. After this has been completed the EQUALS import will work correctly again.

See the EQUALS guide here: Debit Card Initial Setup (EQUALS/VASCO) | 4. Setting your Provider

Open

System Defaults

TPHP-6813 Added Company Reg/ACN# to the Company Details tab in the System Defaults module.

Open

19 February 2025

New Feature

TPHP-6637 We’ve added a feature under the Budget Worksheet Setup Options tab. This feature creates a Summary PO in the PO Master Maintenance if you have unposted Invoices when you click Yes to Update CR PO Totals. Read the feature guide here: Unposted Invoice WIP or scroll down to read the rest of the patch notes.

Open

When should you use this Feature?

In the “old” days when we had lines of filing cabinets we got paper invoices approved and then entered them into Eclipse, reduced the PO and posted the batches before running our cost report. We also had options in Eclipse so AP could continue to work and pull down PO’s without it changing our cost report. However now everything is entered first and approved digitally, you can produce cost reports where your PO’s have been reduced and invoices not posted, distorting your real CTD. We added an option a few years back to include unposted AP into the PO totals when running a cost report to offset this, but you could never run a Po dist list to match the cost report and if you tried to re-run the cost report from a previous period the PO column did not include these unposted Invoices. The advantage of this new feature is it actually creates orders with your unposted invoice WIP so it is included in the PO dist list and if you need to re-run from a previous period, the totals will match.

1. If you select Yes it will create a PO under PO Master Maintenance for each currency, and assign each one to a blank vendor code. It will add a summary from invoice entry, one line per code. It does not split based on IN or F flags. If you use this option do not include unposted invoices in your cost report.

2. If you ran this by accident and don’t need these POs created, go to Purchase Order Maintenance and Zero them.

3. Be aware if you run this and then start posting batches your CTD will be wrong. If you need to post batches just re-run the Update CR PO Totals again.

4. If you need to clear these PO’s use the Zero PO option in PO Master Maintenance.

General Ledger

TPHP-6619 Attachment lists in the Ledger Reports for Excel/CSV will now be separated with a semicolon instead of comma.

TPHP-6602 Fixed a bug with QAPE Reports not calculating costs this period.

Petty Cash

TPHP-6530 The Insurance flag field is now validated on all Petty Cash Entry Posts, including Fuel and Per Diems. If you do not input a valid Insurance flag then the system will now prevent you from posting your petty cash entry until it is corrected.

TPHP-6526 Fixed a bug with Petty Cash Fuel Entries and the Docket Total, Fuel Type and Litres fields not pulling through from Excel Template paste ins or manual entries.

TPHP-6526 Fixed a bug with manual Petty Cash Fuel Entries and the Log Business % and Reimbursement calculations. The Log Book now contains two context menu items hidden behind a right click: Transfer and Calculate.

• Calculate: Will calculate the Log Business % and Reimbursement values

• Transfer: Will create a new entry line for the Reimbursement amount in the Fuel Entry.

Open

Invoices

TPHP-6530 The Insurance flag field is now validated on all Invoice Entry Posts. If you do not input a valid Insurance flag then the system will now prevent you from posting your Invoice entry until it is corrected.

05 February 2025

General Ledger

TPHP-6453 Fixed a bug in the Budget Worksheet transactions tab when editing the Tran Description column and it potentially crashing the application.

Journals

TPHP-6530 The Insurance flag field is now validated on Journal Entry Posts. If you do not input a valid Insurance flag then the system will now prevent you from posting your journal until it is corrected.

Open

Petty Cash

TPHP-6526 Fixed a bug where the Fuel Type, Litres and Docket Total fields under the Log Book were not saving on manual entries or template paste ins.

Purchase Orders

TPHP-6523 Added additional validation when a user is transferring a PO into an Invoice Entry, and another user is viewing that same PO from PO Master Maintenance.

The system should now correctly stop the PO lines reverting back to the original when the user closes the PO they have open.

04 February 2025

Cheque Posting

TPHP-6493 Fixed a bug with an incorrect pre-populated Cheque Posting date when using the Within Period System Default for Posting Dates.

03 February 2025

New Feature:

TPHP-6494 We’ve added a new column to the Posted PO Excel list that is generated from the PO Master Maintenance screen. This column will display the Modified amount of the PO.

Invoices

TPHP-6493 Fixed a bug where posting an Invoice or Cheque did not populate the Posting Date field for the transaction with a date value.

Journals

TPHP-6495 Fixed a bug with Reports failing to generate in the Recurring Journals module.

29 January 2025

Purchase Orders

TPHP-6118 Disabled the Copy Log to PO Button in PO Master Maintenance. This has been superseded by the System Default to restore PO lines when Invoices are deleted or cancelled.

See the guide here: Restore PO's automatically when Invoices are deleted/cancelled

10 January 2025

Purchase Orders

TPHP-6422 Fixed a bug with the Posted PO Report not displaying all currencies.

09 January 2025

VAT Submissions

TPHP-6418 Added additional error messages to the VAT Submission workflow to provide additional context on how to fix the error.

TPHP-6418 Fixed a bug in the VAT Submission screen where the Use Reconcile and Use Posting Date checkboxes would not save the selection when closing and re-opening the window.

Ledger Inquiry

TPHP-6419 The Ledger Inquiry Excel Report will now output attachment filenames in the order they were uploaded and will no longer cut off after 200 characters.