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2025 - Eclipse Updates
- Kai Andras
- Kevin Plummer
19 February 2025
New Feature
TPHP-6637 We’ve added a feature under the Budget Worksheet Setup Options tab. This feature creates a Summary PO in the PO Master Maintenance if you have unposted Invoices when you click Yes to Update CR PO Totals. Read the feature guide here: Unposted Invoice WIP or scroll down to read the rest of the patch notes.
When should you use this Feature?
In the “old” days when we had lines of filing cabinets we got paper invoices approved and then entered them into Eclipse, reduced the PO and posted the batches before running our cost report. We also had options in Eclipse so AP could continue to work and pull down PO’s without it changing our cost report. However now everything is entered first and approved digitally, you can produce cost reports where your PO’s have been reduced and invoices not posted, distorting your real CTD. We added an option a few years back to include unposted AP into the PO totals when running a cost report to offset this, but you could never run a Po dist list to match the cost report and if you tried to re-run the cost report from a previous period the PO column did not include these unposted Invoices. The advantage of this new feature is it actually creates orders with your unposted invoice WIP so it is included in the PO dist list and if you need to re-run from a previous period, the totals will match.
If you select Yes it will create a PO under PO Master Maintenance for each currency, and assign each one to a blank vendor code. It will add a summary from invoice entry, one line per code. It does not split based on IN or F flags. If you use this option do not include unposted invoices in your cost report.
If you ran this by accident and don’t need these POs created, go to Purchase Order Maintenance and Zero them.
Be aware if you run this and then start posting batches your CTD will be wrong. If you need to post batches just re-run the Update CR PO Totals again.
If you need to clear these PO’s use the Zero PO option in PO Master Maintenance.
General Ledger
TPHP-6619 Attachment lists in the Ledger Reports for Excel/CSV will now be separated with a semicolon instead of comma.
TPHP-6602 Fixed a bug with QAPE Reports not calculating costs this period.
Petty Cash
TPHP-6530 The Insurance flag field is now validated on all Petty Cash Entry Posts, including Fuel and Per Diems. If you do not input a valid Insurance flag then the system will now prevent you from posting your petty cash entry until it is corrected.
TPHP-6526 Fixed a bug with Petty Cash Fuel Entries and the Docket Total, Fuel Type and Litres fields not pulling through from Excel Template paste ins or manual entries.
TPHP-6526 Fixed a bug with manual Petty Cash Fuel Entries and the Log Business % and Reimbursement calculations. The Log Book now contains two context menu items hidden behind a right click: Transfer and Calculate.
Calculate: Will calculate the Log Business % and Reimbursement values
Transfer: Will create a new entry line for the Reimbursement amount in the Fuel Entry.
Invoices
TPHP-6530 The Insurance flag field is now validated on all Invoice Entry Posts. If you do not input a valid Insurance flag then the system will now prevent you from posting your Invoice entry until it is corrected.
05 February 2025
General Ledger
TPHP-6453 Fixed a bug in the Budget Worksheet transactions tab when editing the Tran Description column and it potentially crashing the application.
Journals
TPHP-6530 The Insurance flag field is now validated on Journal Entry Posts. If you do not input a valid Insurance flag then the system will now prevent you from posting your journal until it is corrected.
Petty Cash
TPHP-6526 Fixed a bug where the Fuel Type, Litres and Docket Total fields under the Log Book were not saving on manual entries or template paste ins.
Purchase Orders
TPHP-6523 Added additional validation when a user is transferring a PO into an Invoice Entry, and another user is viewing that same PO from PO Master Maintenance.
The system should now correctly stop the PO lines reverting back to the original when the user closes the PO they have open.
04 February 2025
Cheque Posting
TPHP-6493 Fixed a bug with an incorrect pre-populated Cheque Posting date when using the Within Period System Default for Posting Dates.
03 February 2025
New Feature:
TPHP-6494 We’ve added a new column to the Posted PO Excel list that is generated from the PO Master Maintenance screen. This column will display the Modified amount of the PO.
Invoices
TPHP-6493 Fixed a bug where posting an Invoice or Cheque did not populate the Posting Date field for the transaction with a date value.
Journals
TPHP-6495 Fixed a bug with Reports failing to generate in the Recurring Journals module.
29 January 2025
Purchase Orders
TPHP-6118 Disabled the Copy Log to PO Button in PO Master Maintenance. This has been superseded by the System Default to restore PO lines when Invoices are deleted or cancelled.
See the guide here: Restore PO's automatically when Invoices are deleted/cancelled
10 January 2025
Purchase Orders
TPHP-6422 Fixed a bug with the Posted PO Report not displaying all currencies.
09 January 2025
VAT Submissions
TPHP-6418 Added additional error messages to the VAT Submission workflow to provide additional context on how to fix the error.
TPHP-6418 Fixed a bug in the VAT Submission screen where the Use Reconcile and Use Posting Date checkboxes would not save the selection when closing and re-opening the window.
Ledger Inquiry
TPHP-6419 The Ledger Inquiry Excel Report will now output attachment filenames in the order they were uploaded and will no longer cut off after 200 characters.