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2024 - Eclipse Updates

Owned by Kai Andras
Last updated: 30 Oct 2024
11 min read

 

30 October 2024

Distribution Changes

TPHP-5828 Fixed a bug where you could post a distribution change to an inactive chart of account code.

 

Invoice Inquiry

TPHP-5880 Fixed a bug with Section 16 reports not outputting the Supplier Address details correctly. See: How to run Section 16/1099 Reports

 

Petty Cash

TPHP-6013 Fixed a bug where the Batch Number was not appearing on the Posting Report for PC Fuel Entries.

TPHP-6022 Fixed a bug when pasting in a Petty Cash Template into Eclipse and the Vendor Tax Code not being set, or set to T0/N tax flags (no tax).

 

Purchase Orders

TPHP-5879 We’ve added additional columns to the Purchase Order Excel Report from the Purchase Order Maintenance module. The Excel Report will now output the following values for each purchase order:

  • Ledger Amount (Ex Tax)

  • PO Balance (Ex Tax)

  • Variance

image-20241030-014634.png

TPHP-5996 Disabled selecting a PO Range from PO Maintenance Reports when Input Control report type is selected. The PO Range was never intended to work with Input Control type reports so it has been disabled, but will still be available when selecting Distribution type reports.

26 September 2024

General Ledger

TPHP-5599 We’re starting to implement a Posting Date field for transactions throughout Eclipse. This records the date a transaction line was posted. Most transactions in your database will not have a recorded date against this item, so this value will appear as blank in your General Ledger.

For now, we have only added a Posting Date to the Invoice Cancel functionality. It will be rolled out to all other posting screens in a staggered manner.

The Posting Date function will allow you to customise the date used when a transaction is being posted. This can be selected under the General tab in System Defaults. For now, these options will only take affect on the Invoice Cancel button.

There are three options to choose from:

  1. Locked: Locks the Posting Date on the Posting screen to the date of posting (today).

  2. Unlocked: The date can be changed by the user on the Posting screen without any restriction.

  3. Within Period: The date can be changed by the user on the Posting screen, but must be between the ending date of the current period and ending date of the last period.

 

To support the addition of a Posting Date for transaction lines, the field is now displayed in the following screens and exports:

  • Budget Worksheet Transactions

 

Invoices

TPHP-5784 Fixed a bug where comments would duplicate over multiple Invoices when an Invoice is sent to DPF from Eclipse.

 

Financial Reports

TPHP-5819 Fixed a bug where running a report from a prior period when using a BASE currency conversion was not calculating the period cost between periods. NATIVE currency did not have an issue.

 

Entry Screens

TPHP-5670 / TPHP-5673 Fixed the Invalid Chart Code error displaying when no chart code had been entered for a line.

 

Budget Worksheet

TPHP-5771 Fixed a bug with missing report options from the Report window in the Transactions tab of the Budget Worksheet. The options available will now match the Ledger Inquiry Reports screen.

 

Budget Upload

TPHP-5665 Added an option when uploading a movie magic budget to add the location code into the Chart of Account DETL field in Eclipse.

 

 

09 September 2024

Petty Cash

TPHP-5600 Fixed a bug when sending multiple expenses from Eclipse to DPF in bulk and the primary documents not assigning to the records correctly.

03 September 2024

Petty Cash

TPHP-5557 Fixed a bug with the Petty Cash Cancel/Reissue where it would fail to cancel a petty cash entry that did not have Line 1 as it’s PC Advanced/PC Accounted lines. See the guide for cancelling petty cash entries here: Cancel and/or Reissue Petty Cash Entries

29 August 2024

Budget Upload

TPHP-5529 Fixed a bug with the Hollywood Budget upload not pulling in Fringe amounts.

19 August 2024

Invoice Inquiry

TPHP-5215 Users can now re-use the same cheque number across different bank accounts when assigning a it via the Invoice Inquiry screen.

 

Payment Processing

TPHP-5215 Users can now re-use the same cheque number across different bank accounts when assigning it via the Payment Processing screen.

 

Vendor Master Maintenance

TPHP-5208 Implemented invalid character validation on the Excel Vendor paste into Eclipse. This is to help prevent invalid characters from propagating into the system and causing bugs.

14 August 2024

Invoice Entry

TPHP-5215 Users can now re-use the same cheque number across different bank accounts when assigning a cheque number in Invoice Entry.

07 August 2024

Invoice Entry

TPHP-5124 Changed the order of the columns in the Invoice List.

  • Before: CD, Vendor, Name, Amount, Currency, Invoice, Voucher, Date, Due Date, Description, Sep Chq, Hold, Cheque #, Tran #, Current Approval, Batch #, Status.

  • After: CD, Vendor, Name, Amount, Currency, Invoice, Date, Due Date, Descrition, Cheque #, Tran #, Batch #, Sep Chq, Hold, Voucher, Current Approver, Status

 

Journal Entry

TPHP-5124 Decreased the size of the Set column in the Journal Entry screen.

05 August 2024

System Defaults

TPHP-5031 The Default Approver Group under the Digital Paper Flow tab in System Defaults will now only display Invoice Approval groups in its dropdown list

02 August 2024

Invoice Entry

TPHP-5092 Fixed a bug in where if the user pressed the Enter key on the Amount field after entering in a value, the value would revert to the balance of the Invoice. This was only an issue if Auto Create and Balance Tax Lines was enabled in the System Defaults.

01 August 2024

Distribution Changes

TPHP-5078 Fixed a bug in the Distribution Changes Report screen where running a report over a specific currency (e.g. GB) would only export one side of the distribution line to the report.

 

Financial Reports

TPHP-5094 Fixed a bug with Financial Reports omitting Initial Balances. This issue occurred when running a historical report over a closed period and using the Initial Balance option.

 

Budget Upload

TPHP-5083 Fixed a bug with the Movie Magic Budget Upload when using a Movie Magic 10 Delimited file to upload a budget into Eclipse. The upload was failing to import any Fringe accounts into Eclipse.

 

25 July 2024

Invoice Entry

TPHP-4964 Fixed a bug in Invoice Entry where moving an Invoice to DPF Draft would not wipe the PO Matching comments, which could propagate it to other Invoice entries.

TPHP-4997 Reduced the width of the Set column in the Invoice Entry screens.

TPHP-4967 Disabled the Void Vendor checkbox in the Invoice Entry screen as it is no longer used by the system.

 

Invoice Inquiry

TPHP-4953 Fixed a visual bug with duplicate records populating the Invoice Inquiry screen when changing the sort order.

TPHP-4996 Added the TaxID/ABN and Received Date to the Excel version of the Input Control Report.

 

Cheque History

TPHP-5000 Fixed a bug in the Cheque History screens where column sorting could break, crashing the Cheque History screen.

 

Bank Reconciliation

TPHP-4962 Disabled the Presented and Unpresented dropdown in the Bank Reconciliation Screen. Presented cheques can still be viewed in the Cheque History screen, Invoice Inquiry, or via Vendor lists.

TPHP-4953 Fixed a visual bug with duplicate records populating the Bank Reconciliation screen when changing the sort order.

 

Petty Cash

TPHP-5007 Fixed a bug in the Petty Cash module where the Tax Line description amounts were using gross and not the net value.

TPHP-5033 Fixed a bug for two of the Tax Balance system defaults to create tax lines with the same location and episode code as the Petty Cash Control account.

  • Tax Distribution Loc code same as control code

  • Tax Distribution Eps code same as control code

These options will now correctly create tax lines with the same episode or location code as the Petty Cash Control Account.

 

15 July 2024

Accounts Payable

TPHP-4948 Renamed the Cheque Printing module to Payment Processing.

TPHP-4948 The Payment Processing module will always have the Create Fund Transfer File and EFT Setup tabs selected and displayed by default when a user opens up this screen.

TPHP-4948 Fixed a bug in the Cheque History screen where records with attachment could appear multiple times

 

12 July 2024

Financial Reports

TPHP-4793 Added an additional export option in the Financial Reports window for Excel Cost Reports called ‘Extra Excel Fields'.

This option will export three additional columns to the Excel Cost Report: Approved Overages, Adjustments and Notes to Myself for each account.

You can learn more about this in our guide: Cost Reporting with Approved Overages and Adjustments

 

Invoice Entry

TPHP-4926 Re-enabled using the tab key to focus the select all checkbox in the PO Transfer screen.

 

Petty Cash Fuel Entry

TPHP-4946 Fixed a bug in Fuel Entry where the tax flag would not save and would revert to the prior entered value.

 

Petty Cash Per Diem Entry

TPHP-4946 Fixed a bug in Per Diem Entry where the tax flag would not save and would revert to the prior entered value.

11 July 2024

Budget Upload

TPHP-4793 Added the option to use an account mask field when uploading a Movie Magic budget into Eclipse. This will allow you to convert the account codes in your budget to be compatible with the formats used in Eclipse without needing to manually edit each account code.

See the help article here: Movie Magic Budget Account Mask Field

12 June 2024

General Ledger

TPHP-4736 Fixed a bug where the HB CTD checkbox in Financial Reports was not saving to the Report Default. See the brief help article here: Export CTD from Eclipse to Hollywood Budgets

 

Invoices

TPHP-4718 Implementing clearing the Special Conditions/Notes field when sending an Invoice from Eclipse to DPF to remove any old notes.

11 June 2024

General

TPHP-4678 Implemented additional invalid character cleaning for the excel paste ins and the vendor name fields in Eclipse.

30 May 2024 (AU) / 05 June 2024 (UK)

General Ledger

TPHP-3432 Implemented a checkbox into the Financial Reports screen to export the CTD into an Excel CSV File that can then be imported into Hollywood Budgets. See the brief help article here: Export CTD from Eclipse to Hollywood Budgets

TPHP-4235 / TPHP-4624 / TPHP-4632 We’ve fixed an issue with Unposted PO calculations in the BWS and Financial reports. This issue was specifically related to unposted POs that were currently tagged as modified.

In some instances unposted modified POs could be double counted in the BWS or excluded in the Financial Reports. The BWS and Financial Reports will now both include the unposted order amount and exclude the posted PO amount if the PO is being modified and currently being Approved. If the order is in Draft or Decline it will use the posted PO amount.


Period Close

TPHP-4654 Fixed a bug where you could close a period number less than the current period number.

 

Dist Changes
TPHP-4655 Fixed a bug where the Dist Change Distribution Report would print out lines that were removed from the Dist List or had been deleted from the Dist List.

17 May 2024

Vendor Master Maintenance

TPHP-4527 We’ve changed the formatting of the Vendor Bridger export to better reflect requirements. The Country will now be shown as a 3-letter country code and not the fully country name.

17 April 2024

Petty Cash Entry

TPHP-4243 We’ve added a third EQUALS import preset in the system defaults under EQUALS3 to support a new EQUALS export format.

 

15 April 2024

Invoice Entry

TPHP-4200 Added additional error messaging when a user tries to post an invoice where the Bank Code’s clearing account in the Control Accounts setup has one of the following issues:

  • the clearing account does not exist in the Control Account setup for the selected Bank Code

  • the clearing account is marked as Inactive in the Chart of Accounts module (Active = N)

  • the clearing account is marking as unpostable in the Chart of Accounts module (Post = N)

 

Vendor Master Maintenance

TPHP-3993 Fixed a bug where changing the vendor tax code in Eclipse would not update the vendor tax code in DPF.

TPHP-3993 The Update EzyPO button in the Chart of Accounts module in Eclipse will now fix any errors with vendor tax flags not matching between DPF and Eclipse, along with Chart of Account problems: Chart of Accounts not Showing on EzyPO/DPF

09 April 2024

Petty Cash

TPHP-4198 Removed the defunct Sent To button in the Petty Cash Inquiry → Unposted transactions tab.

04 April 2024

Ledger Inquiry

TPHP-4185 Fixed a bug where a transaction line could be omitted from a Bible report if the transaction had a “ character in the description.

26 March 2024

Petty Cash

TPHP-4141 Fixed a bug when the Amount Before Tax checkbox is enabled in the Indirect Tax Codes list: https://tphglobal.atlassian.net/wiki/x/UoDVZQ that was printing out the incorrect gross amount into the description field for tax lines.

25 March 2024

VAT Submission

TPHP-4103 Fixed a bug where the VAT CSV Report would output with misaligned columns if a transaction description had an invalid character.

22 March 2024

Purchase Orders

TPHP-4124 Fixed a bug in Purchase Order Entry and Maintenance where changing the tax flag for an order line would not update it.

12 March 2024 (AU) / 14 March 2024 (UK)

General

TPHP-4019 We’ve implemented System Defaults to allow a production to set the Tax Account’s location and episode code to use the same location and episode codes as the selected bank account when creating an entry in: Invoice Entry, Petty Cash Entry, Petty Cash Fuel Entry, and Petty Cash Per Diems entry. This is useful when you are running multiple projects through Eclipse using different companies and each company has its own TB. See the guide here: Set Tax Account line to use the same Location and Episode code as the selected Control Account

 

Vendor Master Maintenance

TPHP-3998 We’ve implemented a new feature to allow users to record additional Free Fields per vendor in the Vendor Master Maintenance module and to dump these out to Excel for recording additional vendor rebate information. See the guide here: Adding additional Free Fields to Vendor Master Maintenance.

 

Budget Worksheet

TPHP-3875 Fixed a bug in the Budget Worksheet where invalid data was displaying in the Invoice column for Purchase Orders.

 

Ledger Inquiry

TPHP-4021 Fixed a bug in the General Ledger Reports where invalid data was displaying in the Invoice column for Purchase Orders.

TPHP-4042 Implemented speed improvements to General Ledger Reports when running only over PO and/or unposted transactions. AP, PC, PD and JN source codes should be unticked to get the speed boost.

TPHP-4022 Tweaked the output of consolidated chart of accounts in the General Ledger Reports module. If the consolidate option is ticked, the chart of account codes in the Excel export will have the currency, location and episode portion removed. We recommend formatting this column as Text so Excel will left align the data in the column and sort it correctly.

28 February 2024

Ledger Inquiry

TPHP-3984 Bible reports will now show a visual indicator on the General Ledger Reports screen displaying which account the report is currently running through and how many transactions it has processed. The message refreshes after every approx 100 records processed and the message will update with finished.

 

27 February 2024

Ledger Inquiry

TPHP-3981 Fixed a bug where the vendor name would not print on consolidated general ledger reports.

26 February 2024

Ledger Inquiry

TPHP-3973 You can now include Purchase Orders in your Bible report by ticking the Purchase Orders checkbox under Include Source Code. See: Include Purchase Orders in your Bible report

 

Accounts Payable

TPHP-3974 Fixed a bug where the Cheque Posting screen would fail to sort on the Name column and throw an error.

21 February 2024

Financial Reports

TPHP-3947 When running a Financial Report over a range of chart of accounts that all contain SET codes, the header accounts for these set codes will now be printed on the Financial Report.

20 February 2024

Budget Worksheet

TPHP-3938 Fixed a bug with the Chart Rebuild calculating multiple weeks together.

15 February 2024

Ledger Inquiry

TPHP-3924 New feature with the Chart of Account Set number field in Ledger Inquiry Reports for filtering the set number. The Set number will now filter based on the following examples:

  • Using a range such as 001 to 050 or 050 to 999 will filter the Set# on the report now.

  • Using a range such as Blank to 050 or 050 to ZZZ will not filter the Set# on the report.

TPHP-3924 Purchase Order lines that have been zeroed will no longer be exported in the Ledger Inquiry Reports.

TPHP-3925 Fixed a bug where a Ledger/Bible report would fail to create the CSV report correctly if the Invoice Number had a “ in it.

14 February 2024

General

TPHP-3899 Fixed a bug where the tax balance button could throw an invalid tax error for multiple transactions in a batch when only one transaction was unbalanced.

 

Budget Worksheet

TPHP-3872 Fixed a bug with the transactions tab not correctly ordering the first 300 recent transactions. See: Set your recent transactions limit in the Budget Worksheet

TPHP-3877 Fixed a bug with the Chart Rebuild calculating incorrect totals when a production had multiple unclosed periods.

Vendor Master Maintenance

TPHP-3894 Made a small change to the header names in the Excel Export bridger file. See: Vendor Bridger Import/Export

 

Petty Cash

TPHP-3905 Fixed a bug in Eclipse where the incorrect username was displaying for the current approver column in Petty Cash Entry.

07 February 2024

General

TPHP-3864 Fixed a bug where exporting transactions to excel would fail after doing a distribution change.

TPHP-3839 Fixed a bug where a non-viewable character in text fields could break the Excel exports.

 

Petty Cash

TPHP-3852 Fixed a bug where the location and tax code would not populate when pasting in a Petty Cash Fuel entry template.

05 February 2024

General

TPHP-3825 Increased the width of the Tax Code, Bank Code and Currency Code dropdown fields in all Entry screens.

 

Accounts Payable:

TPHP-3830 Fixed a bug with SFTP EFT files failing to be created.

 

Purchase Orders:

TPHP-3825 Fixed a bug where two digit tax flags coded to an order line would throw an error when opening a Purchase Order.

23 January 2024 (AU) / 29 January 2024 (UK)

General:

TPHP-3787 Fixed a bug where two digit tax codes could throw invalid errors when inserting tax flags into entry screens.

TPHP-3785 Made a slight tweak to Hire calculations in Eclipse to make then compatible with DPF. If the hire end times are greater than start times Eclipse will now keep the correct calculation from DPF.

 

Chart of Accounts:

TPHP-3786 We’ve implemented the ability to hide columns in the Chart of Account modules. The columns will stay hidden for all users until you unhide them.

  • Hold the CTRL key + do a left click on your mouse while hovering over the Chart of Account headers. This will open up a context menu allowing you to hide or unhide specific columns.

 

Ledger Inquiry:

TPHP-3784 Fixed a bug with the Tax Balance button in the Ledger Inquiry screen incorrectly throwing tax balance errors for Petty Cash entries.

 

Petty Cash:

TPHP-3791 Fixed a bug with the petty cash paste in not respecting the Split Tax Lines system default and always spitting lines on paste in.

 

Invoices:

TPHP-3808 You can now use colons : and semicolons ; for an Invoice number. We’ve reverted a previous change that was removing these symbols.

 

Utilities:

TPHP-3788 Implemented the ability to upload Movie Magic Budget XML Files. See: https://tphglobal.atlassian.net/wiki/spaces/TPHT/pages/2025488488

16 January 2024

Budget Worksheet:

TPHP-3739 Budget Worksheet excel exports could duplicate transaction lines when exporting a very large dataset.

 

Petty Cash:

TPHP-3760 The Petty Cash template paste would not work when merged cells contained duplicate data in the Date, Supplier and Description fields.

 

Purchase Orders:

TPHP-3714 If a user pasted in invalid Purchase Order lines they would be hidden from the user and unable to be deleted.

TPHP-3714 If a user pasted in a car type Purchase Order lines it would not calculate the amount correctly.

TPHP-3730 Invalid character replacement was causing broken report exports when the dataset was very large.