2022 - Eclipse Updates

15 December (AU and UK)

1. System Defaults → Scanning → Exclude Manual Cheques

   1. Added an option to prevent the creation of CK/C0 placeholder filenames when assigning a manual cheque number to an invoice (either via Invoice Entry or Invoice Inquiry).

   2. These CK/C0 attachment files were always blank PDF files as they needed a barcode scan uploaded to be populated.

   3. Ticking this checkbox will ensure these blank PDF files are never created. This option should be ticked on if you are not using Barcode Scanning.

   4. See: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1700954115/System+Defaults#Barcode-Scanning

13 December (AU) / 14 December (UK)

1. Accounts Payable → Invoice Entry → Tax Balance Functionality

   1. Fixed an issue where Invoices could calculate the tax and round it up incorrectly by a decimal point.
      
      

2. Petty Cash Entry / Invoice Entry → Send to DPF

   1. Made some changes to the Send to DPF function to try to fix issues with duplicating user comments across transactions.

12 December (AU and UK)

1. General Ledger → Ledger Inquiry → Import FBT Workbook Changes

   1. Fixed an issue where importing FBT Changes would fail upon pasting the updates back into Eclipse. See: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1700922011

09 December (AU and UK)

1. Purchase Orders → Purchase Orders Maintenance → Excel Report

   1. Fixed an issue where the Excel report from the PO Module stopped exporting at ~2000 Orders. This affected the report here: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1698464236/Purchase+Order+Reports#PO-Report-from-Eclipse-with-Original-PO-Values

06 December (AU and UK)

1. Accounts Payable → Invoice Entry

   1. Fixed an issue where invoice lines would sometimes not delete when deleting an unposted Invoice. This caused a problem which prevented trying to delete chart of accounts no longer required because of unposted data attributed to it.
      
      

2. General Ledger → VAT Submission

   1. Added some code to clean invalid/corrupt characters to the CSV Excel Report which could break the export from generating correctly.
      
      

3. Petty Cash → Petty Cash Entry and Fuel Entry

   1. Implemented some additional code to try and prevent GPF crashes in these modules.

02 December (AU) / 06 December (UK)

1. New Feature: Reverse and Re-enter Petty Cash Fuel and Per Diem Transactions

   1. You can now reverse and/or re-enter Petty Cash Fuel and Per Diem transactions from the Petty Cash Inquiry Screen. Please see this guide for how to reverse and reissue an entry: .
      
      

2. New Feature: Ability to edit transaction dates after they have been posted

   1. Supervisors can now edit dates in the Budget Worksheet Transaction tab, along with the Ledger Inquiry module implemented in the previous Eclipse update.

   2. The ability to edit dates via an Excel paste into both of these two modules will be implemented at a later date.
      
      

3. Ledger Inquiry Reports → BAS Report

   1. Added the Period number to transactions in the Excel BAS Report.
      
      

4. Ledger Inquiry Reports → Excel Reports

   1. Fixes implemented for invalid characters corrupting excel reports.
      
      

5. Sony SAP Upload

   1. Fixed the Create File option not correctly displaying.
      
      

6. Petty Cash → Petty Cash Entry and Fuel Entry

   1. Implemented some code to try and prevent GPF crashes in this module.

25 November (AU) / 30 November (UK)

1. New Feature: Reverse and Re-enter Petty Cash Transactions

   1. You can now reverse and/or re-enter Petty Cash transactions from the Petty Cash Inquiry Screen. Please see this guide for how to reverse and reissue a petty cash entry:

   2. The ability to reverse Fuel Entries and Per Diem entries will be implemented at a later date.
      
      

2. New Feature: Invoice Paste template paste in and user entry location default

   1. Implemented an option called AP Paste Loc from User Default into the Eclipse System Defaults.
      See:

   2. This system default changes the functionality of Eclipse. It uses the user specific location specified under Control Table → User Entry Defaults → Accounts Payable when pasting Invoice Cheque Request Templates from Excel. Normally this paste in uses the Location code of the Bank’s Control Account.

   3. Invoice Cheque Request templates are located here:
      
      

3. New Feature: Ability to edit transaction dates after they have been posted

   1. Supervisor accounts in Eclipse can now edit transaction dates after they have been posted.

   2. Supervisors can edit dates in the Ledger Inquiry module only.

   3. The ability to edit dates via the Budget Worksheet Transactions tab and via an Excel paste into both of these two modules will be implemented at a later date.
      
      

4. Petty Cash → Petty Cash Entry

   1. Added the Company Name and Address to the Create PC Form export to Excel.

   2. Fixed issues introduced into the petty cash paste update from the 26 October 2022. This fixes issues with the paste in not correctly overwriting existing transactions and ignoring a user’s default location they had setup.
      
      

5. Accounts Payable → Vendor Master Maintenance → Invoice tab

   1. The date range in the description for Invoice hire lines will now populate. This change brings this module in line with the descriptions in the Invoice Inquiry screen.
      
      

6. Accounts Payable → Invoice Inquiry → Reports

   1. Fixed some issues with the Invoice Received field not correctly filtering invoices on reports.
      
      

7. Petty Cash → Petty Cash Fuel Entry

   1. Implemented some fixes to help stop Eclipse GPF crashes when in this module and uploading attachments.
      
      

8. Utilities → Movie Magic Budget Upload

   1. Changed the budget upload success and failure messages to correctly reflect the budget upload status and the number of duplicate lines that are detected.
      
      

9. Sony SAP Upload

   1. Added a Create File option to check the data before uploading.

10 November (AU & UK)

1. General Ledger → VAT Submission

   1. Added an error message when a user clicks Calculate and has not selected a calculation method.
      
      

2. Accounts Payable → Cheque Printing → Test Cheque checkbox

   1. We’ve fixed a bug that created voice cheques in the Cheque Posting Register when using this option.
      
      

07 November (AU & UK)

1. Budget Worksheet → Transactions tab → Attachments tab

   1. Fixed a bug where a user could not manually insert a filename into the attachments tab.
      
      

2. Accounts Payable → Invoice Inquiry → Cancel Invoice

   1. Improved the error message given to the user when they attempt to cancel an Invoice that has a Cheque number already assigned to it.

02 November (AU & UK)

1. Petty Cash → Petty Cash Entry

   1. Fixed a bug when pasting in the petty cash template where it populated the tracking flags on the last PC cost line to both the PC ADVANCE and PC ACCOUNTED float lines.

26 October (AU & UK)

1. Petty Cash → Petty Cash Entry

   1. When a user pastes in a petty cash template, we are now attempting to clean some invalid newline characters which could previously corrupt the import into Eclipse - resulting in a failed paste in for the user

   2. We’ve added some fixes into the Attachments tab to try fix GPF crashes some users were running into.
      
      

2. General Ledger → Cash Flow

   1. We have removed this incomplete module from Eclipse as this functionality will be merged into DPF.

19 October (AU & UK)

1. New Feature: Budget Worksheet Approved Overages and Adjustments

   1. We’ve added two columns to the Budget Worksheet Excel Export called AppOverage and Adjustment.

   2. These two fields are not required to be filled out by the accountant, and are not required to be selected and highlighted when pasting the Budget Worksheet back into Excel for your budget updates.

      The AppOverage and Adjustment fields in the Budget Worksheet Excel Export can be used when the production has a locked budget but the studio/financier has agreed to extra expenditure rather than just increasing the EFC and it showing as an overage or by changing the budget. The accountant can now track these “Approved Overages” in the AppOverage column and have them show on their Cost Report.

      Instead of using an Approved Overage field, most productions will adjust the EFC or increase the budget fields, so your workflow does not need to change if you do not wish to use these fields.

   3. The guide on how to use these two new fields can be found here: .

   4. TPH Support can follow this guide for adding the new report into existing productions: .
      
      

2. General Ledger → Ledger Inquiry Reports

   1. Cleaned some invalid characters inside transaction description lines which could corrupt the export of the BAS Report shown to the user.

3 October (AU) / 4 October (UK)

1. General Ledger → Ledger Inquiry Reports

   1. Added the Free Field and Insurance Field to the Report Sort Order selection list for sorting the PDF report output.

   2. Removed the + and - buttons on the sort order which were non-functional. The sort order uses the Add and Delete buttons from the Sort Items list to organise the sort order.
      
      

2. All Modules → Chart Lookup Function

   1. Fixed a bug where the chart look up function would highlight the “next” chart code in the list rather than the one that was entered. This fixes the chart lookup in the following modules:

      1. Control Account Selection

      2. Budget Worksheet Distribution Change

      3. Vendor Master Maintenance (PC Advance Account Selection)
         
         

3. Petty Cash, Journal, Invoice and PO Entry Attachment Tabs

   1. Added a new library for determining the filename for attachment uploads. This should fix some intermittent crashes some users have been experiencing when uploading attachments to Petty Cash entry.
      
      

4. Petty Cash Per Diem Entry → Attachments tab

   1. After uploading an attachment, Eclipse will remember the last folder you used when uploading your next attachment.

20 September (AU) / 26 September (UK)

1. Journal Entry → Attachments tab

   1. Fixed an issue where uploading a file from inside a long file path of nested folders would fail.

   2. Fixed an issue where uploading a file with a long filename would fail.
      
      

2. All Attachment Module tabs in Eclipse

   1. Fixed the insert/change/delete context menus not working in the attachment tabs.

15 September (AU) / 26 September (UK)

1. All Attachment Module tabs in Eclipse

   1. Fixed an issue with the attachment viewer displaying a blank screen when files had a # symbol in their filename.
      
      

2. Accounts Payable → Invoice Inquiry and Invoice Entry

   1. Fixed an issue where the cheque number would incorrectly throw a duplicate number error when the cheque number in the invoice was 0.

13 September (AU) / 26 September (UK)

1. General Ledger → Budget Worksheet Transactions tab

   1. Fixed an issue with Excel exports from the Transactions tab exporting an incorrect Vendor Name when the Vendor Code assigned to the transaction was blank.
      
      

2. Accounts Payable → Invoice Inquiry and Invoice Entry

   1. Added duplicate cheque number checking when a user attempts to manually assign a cheque number to an invoice that is already in use by a different vendor.

   2. The system will now prompt the user to enter in a unique cheque number if it is in use by a different vendor.

   3. The system will still allow a user to assign a duplicate cheque number if it is for the same vendor.
      
      

3. Accounts Payable → Invoice Entry → Digital Paper Flow tab

   1. Added Audit/Activity Logs into the Digital Paper Flow tab of Invoice Entry.
      
      

4. All Attachment Module tabs in Eclipse

   1. We’ve replaced the Adobe PDF Viewer that is used to view attachments inside Eclipse with Chromium PDF Viewer. This is now in all attachment tabs in Eclipse except for the Bank Reconciliation module.
      
      

5. New Feature: The ability to view individual invoice and cheque attachments per Vendor under the Vendor Master Maintenance module
   
   

   1. To use this feature highlight a vendor in the vendor list, then navigate to the Invoices or Cheques tab.

      Open

      

       

   2. Highlight the Invoice or Cheque you want to view the attachments for and then click the Attachments tab.

      Open

      

       

   3. You will then be presented with a list of attachments which you can click on to view.

8 September (AU) / 13 September (UK)

1. Petty Cash → Petty Cash Fuel Entry

   1. Fixed the move to another batch functionality not working for PC Fuel Transactions.
      
      

2. Petty Cash → Petty Cash Entry

   1. Changing a vendor in an existing Petty Cash entry will now change the PC ADVANCED and PC ACCOUNTED chart of account codes to the new code for that vendor.

   2. Replaced the Adobe PDF Viewer with Chromium PDF Viewer.
      
      

3. Petty Cash → Petty Cash Fuel Entry

   1. Replaced the Adobe PDF Viewer with Chromium PDF Viewer.
      
      

4. Petty Cash → Petty Cash Per Diem Entry

   1. Replaced the Adobe PDF Viewer with Chromium PDF Viewer.
      
      

5. Accounts Payable → Invoice Entry

   1. Replaced the Adobe PDF Viewer with Chromium PDF Viewer.
      
      

6. Purchase Orders → Purchase Order Maintenance

   1. Replaced the Adobe PDF Viewer with Chromium PDF Viewer.

7 September (AU) / 8 September (UK)

1. Petty Cash → Petty Cash Fuel Entry

   1. Fixed an issue with the Send to DPF option not correctly categorizing the expense as Fuel in DPF.
      
      

2. Petty Cash → Petty Cash Inquiry

   1. Replaced the attachment Adobe PDF Viewer with Chromium PDF Viewer.

1 September (AU) / 6 September (UK)

1. Accounts Payable → Vendor Master Maintenance

   1. Fixed a bug that allowed users to create vendors with duplicate Vendor Codes.
      
      

2. Accounts Payable → Invoice Entry

   1. Removed a defunct Send To… option in the right click context menu of the Invoice Entry List.

   2. Added DPF Comments to the Invoice Entry → Digital Paperflow tab.

   3. Added an Invoice Received date field to the Other Details tab for Australian Tax Office reporting requirements. This field defaults to today’s date when creating an Invoice. A future update to allow this field to be exported to an Invoice Report will be released and is currently being worked on.
      
      

3. Accounts Payable → Invoice Inquiry

   1. Fixed a display issue when cancelling a cheque/invoice with an invoice number >15 characters. Previously the cancelled invoice line would only display a max of 15 characters and would cut off the rest of the invoice number.
      
      

4. Petty Cash → Petty Cash Entry

   1. Added DPF Comments to the Petty Cash Entry → Digital Paperflow tab.
      
      

5. Purchase Orders → PO Entry → Attachments tab

   1. Replaced the Adobe PDF Viewer with Chromium PDF Viewer. The benefits should be an increase in speed and the ability to overwrite attachments with the same filename. This will be rolled out to replace Adobe PDF Viewer in all Attachments tabs in a staggered release schedule.
      
      

6. Control Table → Control Accounts

   1. Fixed a bug where pressing the X button to close the Chart of Account lookup window would insert the last highlighted account into the chart of account field.

   2. If a user tries to save a Control Account setup where their AP/PC Clearing is the same chart code as their Bank, the system will now throw an error message and prevent them saving until corrected.
      
      

7. Petty Cash Centtrip Debit Card API

   1. Added some additional import options to set a date range and import all currencies. See the setup and import guide here:

30 August (AU) / 31 August (UK)

1. General Ledger → Ledger Inquiry → Reports

   1. Added some procedures to clear invalid characters in description fields before outputting a report. This should stop corrupt Excel Reports being generated for users.
      
      

2. System Defaults → Tax Balance → Auto Create and Balance all Tax Lines

   1. The system will no longer create a second tax line after a PO Invoice Transfer has been completed and the Invoice Amount equals zero.

   2. The system will no longer add a second tax line if a PO Invoice Transfer already had a tax balance attached to it.

   3. If a user does not enter any Invoice Amount when clicking OK to save the Invoice, the system will now automatically populate the Invoice Amount equalling the total of all distribution lines.
      
      

3. Accounts Payable → Invoice Entry → Invoice Transaction Line Paste

   1. Added the ability to paste the same Invoice line into multiple Invoices by changing the Tran Number on each line to the different invoices and leaving the line number blank.
      
      

4. Accounts Payable → Bank Reconciliation → Reports

   1. Fixed a bug where the report screen would display petty cash codes for selection under the bank code dropdown list.
      
      

5. Invoice Entry and Purchase Order Entry

   1. Added a 3 Day Hire calculation method into Eclipse to bring it into compatibility with the options provided in DPF.

15 August (AU & UK)

1. Purchase Orders → PO Entry and PO Master Maintenance

   1. Added a Distribution tab to the PO Entry screens to ensure DPF Compatibility with 'D' type cost lines.
      
      

2. Budget Worksheet → Setup Options → Unposted Purchase Order Transactions

   1. Removed Draft PO and Rejected POs from DPF/EzyPO from appearing in the Budget Worksheet when Unposted PO Data is selected to be displayed.
      
      

3. Accounts Payable → Invoice Entry

   1. Added a system check to automatically calculate and populate the Invoice Amount if the user leaves this field blank and presses OK to save the Invoice.

09 August (AU & UK)

1. Accounts Payable → Invoice Entry

   1. Added a new Invoice cost line tab called Distribution which will show any Distribution type cost lines.

   2. These Distribution lines are Purchase Order line types created in DPF inside the Orders module. This is a compatibility update for Eclipse to allow users to see any Distribution line types transferred into an Invoice via the PO Transfer function.
      
      

      
      
      

05 August (AU & UK)

1. General Ledger → Ledger Inquiry Excel Report

   1. Fixed an issue where the ledger inquiry report to Excel would fail after a certain amount of lines.
      
      

2. General Ledger → Journal Entry → Post

   1. Increased the speed of journal posts for batches with a large number of transaction lines.

   2. Added a progress field on the Journal Posting screen that notifies the user what the journal posting screen is currently doing. This is to help troubleshoot the TPH team troubleshoot any journal posting issues.

26 July (AU) / 27 July (UK)

1. Invoice Entry → PO Transfer → Invoice and PO Matching

   1. If a PO Balance is transferred into an Invoice and that PO now equals zero, the system will automatically flag the Invoice as matching the PO (PO Match = Y in Invoice Entry).

   2. If a PO Balance is greater than zero after the PO Transfer to an Invoice, then the Invoice will be automatically flagged as not matching the PO (PO Match = N in Invoice Entry).
      
      

2. Invoice Entry → PO Transfer

   1. Fixed a bug where pressing the Enter key with the PO Transfer field focused would close the Invoice Entry window after a successful PO Transfer.
      
      

3. Invoice Entry → Excel Report

   1. Fixed an issue with the Ext Chart field exporting incorrect values for the invoice cost lines.

25 July (AU) / 26 July (UK)

1. Utilities → Movie Magic Budget Upload

   1. The episode field is now a drop-down list for values stored under Control Table → Episodes and can no longer be manually typed in

   2. The default level of postable accounts is now set to level 5 instead of 0.
      
      

21 July (AU) / 22 July (UK)

1. New Feature: Make PO Distribution line changes using Excel

   1. You can now change the chart code of PO distribution lines by exporting the lines from the Budget Worksheet Transaction Tab and pasting it back into Eclipse.
      See:

   2. You can now change the chart code of PO distribution lines by exporting a General Ledger report to Excel, then pasting it back into the Ledger Inquiry window.
      See:
      
      

2. Petty Cash Entry → Post

   1. Fixed an issue where a SPROC fatal error message would pop up for the user when attempting to post a petty cash entry. This was due to description lines being > 210 characters because of a system default to append the description field with the distribution date.
      
      

3. Petty Cash Entry → Send to DPF

   1. Fully Approved Expense: Users will no longer be able to send a Fully Approved Petty Cash Expense back to their drafts. They will need to raise a new Expense and send that to DPF.

   2. Partly Approved Expense: If users attempt to send a Partly Approved Petty Cash Expense to DPF it will prompt the user with confirmation. Confirming will send the Expense back to the users Drafts and wipe any previous approvals.

   3. Draft Expense: If users are sending an existing Draft DPF Expense back to DPF from Eclipse it will overwrite the currently existing entry DPF.
      
      

4. Petty Cash Entry → Create PC Invoice

   1. The bank code field will now prepopulate with the last bank code previously selected by the user.
      
      

5. General Ledger → Ledger Inquiry Reports

   1. Changed how the system saves the BAS, FBT, Bible and Excel/CSV checkboxes for the report settings. This will solve an issue with the PDF Report not generating because the Excel/CSV checkbox was incorrectly still saved to the report setting.
      
      

6. Accounts Payable → Invoice Entry

   1. Fixed issues where the Invoice Matching PO checkbox did not correctly save.

   2. The colour coding for the Invoice Entry depending on the PO match has now been removed (Green = PO matched the invoice, Red = PO did not match the invoice).
      
      

18 July (AU) / 19 July (UK)

1. Accounts Payable → Bank Reconciliation

   1. Fixed an issue where user security levels were not correctly applying to the bank reconciliation window.
      
      

2. General Ledger → Ledger Inquiry Excel Reports

   1. Fixed an issue where description lines with carriage returns or new line characters would cause the Excel report to stop prematurely before all lines could be exported to Excel.

05 July (AU & UK)

1. Accounts Payable → Cheque History → Cancel or Reissue a Cheque

   1. Fixed an issue where the Cheque Cancel procedure failed when the Invoice Number > 15 chars.

23 June (AU) / 24 June (UK)

1. Distribution Changes

   1. Fixed an issue where a dist change would throw a SPROC error and fail to post when the Invoice Number was >15 characters.
      
      

2. Period Close

   1. Users can now also edit the next and future period numbers when the List checkbox is selected. See .
      
      

3. Journal Entry

   1. Fixed an issue when doing a journal post and how the system checks for duplicate transaction and line numbers that already exist in the general ledger.

09 June (AU & UK)

1. Purchase Order Entry

   1. Fixed an issue with 4 digit line numbers displaying as ###. This was just a display issue in this module and did not affect any data once posted.

08 June (AU & UK)

1. Netflix Cost Report Upload

   1. Fixed a rare POMTRAN header error message popping up for Netflix Cost Report uploads.

06 June (AU & UK)

1. General Ledger → Journal Entry

   1. Increased the PO field in Journal Entry from 4 to 8 digits.

02 June (AU & UK)

1. System Defaults → Lock Vendor Bank Details

   1. Fixed a bug where enabling this system default did not automatically lock the bank details for all the existing vendors in the system.

   2. Disabling this system default will now automatically unlock all vendor bank details.

   3. More information on this system default and how it works can be found here:

31 May (AU & UK)

1. Petty Cash Entry → Petty Cash Template Paste in

   1. The paste in will no longer create a PC Scan attachment filename if the SCAN# field in the excel petty cash template is blank.
      
      

2. PO Master Maintenance

   1. Fixed a bug where zeroing a PO would close the entire PO Master Maintenance window.

25 May (AU) / 26 May (UK)

1. New Feature: Eclipse now accepts 30 character Invoice Numbers

   1. We’ve increased the entry field length for Invoice Numbers to 30 characters up from 15 characters in all modules.
      
      

2. Private Entry Batches

   1. Private Entry batches are now fixed and will correctly hide from other users. See this article for how to set a batch as private:
      

3. Budget Worksheet → Transactions Tab

   1. Fixed an issue where four digit line numbers displayed as #### instead of the full number.
      
      

4. Budget Worksheet → Setup Options

   1. Rearranged the BWS Setup Options and moved the Recalc button next to the settings it affected.
      
      

5. PO Invoice Transfers

   1. Added additional checks to the system when a user has a PO open from PO Master Maintenance, while at the same time having an Invoice Entry window open, and initiating a PO transfer into that Invoice. In this edge case the PO did not correctly reduce its balances after the transfer.
      
      

6. Invoice Cheque Entry

   1. Fixed an edge case where user’s could not raise an invoice for $0.01.
      
      

7. General Ledger → VAT Submission

   1. Added some additional checks so users cannot accidentally submit a return to HMRC without pressing the Calculate button first to populate their VAT values.
      
      

8. Fixed GPF Errors

   1. Fixed two GPF errors in EFT Layouts and Unposted Invoices.
      
      

9. General Ledger → Cash Flow

   1. This incompleted module has been disabled as its functionality is being ported to Digital Paper Flow instead.

17 May (AU) / 18 May (UK)

1. Vendor Master Maintenance → Vendor Details → Attachments

   1. Fixed an issue under the Vendor Details Attachments tab where the incorrect file was being displayed in the viewport when cycling through attachments.
      
      

2. Vendor Master Maintenance → Excel Export

   1. Updated the excel export to include the Insurance and Free field for each vendor record.

   2. Updated the paste in to update both the Insurance and Free fields for each vendor record.
      
      

3. Netflix Export

   1. As per the request by Netflix the filter on the F flags in the upload file were removed. Previously only the A flag or blank was passed through.
      
      

4. New Feature: Customise the email body text for the PC Email function

   1. The email body text can now be customised under Control Table → System Defaults → Petty Cash. See:

03 May (AU & UK)

1. Ledger Inquiry → FBT Report

   1. Fixed an issue with an invalid character breaking this excel report.
      
      

2. Control Table → System Defaults → Scanning → Check Scans

   1. Fixed an issue with an invalid character breaking this excel report.
      
      

3. Purchase Order Maintenance → Reports → Input Control Excel Report

   1. Added the PO Date and Vendor Name to the Input Control excel report.

28 Apr (AU & UK)

1. Ledger Inquiry → FBT Report

   1. Fixed an issue with the GST calculation for the Total Receipts amount on the Fuel Register Sheet.
      
      

2. General Ledger → Budget Worksheet → Setup Options → Recalc on Open

   1. Fixed an issue with displaying Unposted Data and the “Recalc on Open” functionality.

   2. This option recalculates the unposted data each time the Budget Worksheet is opened and displays it in the Unposted column.

   3. When a user has “Recalc on Open” ticked it will recalculate all unposted data for the unposted batches that have been ticked.
      
      

3. Accounts Payable → Invoice Inquiry → Unposted Invoices tab

   1. Fixed an issue with the Unposted Invoices window resizing to the point where it was hidden from the user.
      
      

4. Accounts Payable → Invoice Entry → Tax Balance

   1. Fixed an issue where the Tax Balance would quote the wrong tran number to the user when the tax did not balance.
      
      

5. New Feature: Hide inactive accounts in the Budget Worksheet

   1. You can now hide all inactive accounts in your Budget Worksheet by selecting the “Exc Inactive Accounts” checkbox. Accounts can be set as Inactive from the Chart of Accounts Module.

6. New Feature: Added an Approval Date and Approval Time column in Invoice Entry

12 Apr (AU) / 13 Apr (UK)

1. Ledger Inquiry → FBT Report

   1. Fixed a bug where the the Total Receipts amount on the Fuel Register Sheet did not export correctly.
      
      

2. Ledger Inquiry → Reports

   1. Added validation to the period fields to prevent users from entering in a ending period number greater than the starting period number.
      
      

3. PO Entry, Invoice Entry and PO Master Maintenance Modules → Emp Code

   1. Added a field for additional entry called EmpCode (Employee Code). Previously this field was hidden from users by default.
      
      

4. General Ledger → Chart of Accounts

   1. Re-wrote the error messages thrown to a user when they try to delete an account. The error messages will now contain more information about which type of record is preventing the account from being deleted.
      
      

5. New Feature: ABN/TIN/SSN/Tax ID Masking for Vendors

   1. A new feature has been added to Eclipse under Control Table → System Defaults → Accounts Payable → Mask ABN/TIN/SSN.

       

   2. This will mask the Tax ID/ABN field entered into the Vendor Details across all modules and exported reports from Eclipse.

       

08 Apr (AU & UK)

1. Control Table → Currencies

   1. Fixed a bug that allowed users to create a currency with a blank currency code.

06 Apr (AU & UK)

1. General Ledger → Ledger Inquiry Reports

   1. Fixed an issue where the report would fail to generate if transaction lines had invoice numbers >15 characters long.
      
      

2. Accounts Payable → Cheque Printing

   1. Prevented users from entering in negative cheque numbers.
      
      

3. Budget Worksheet → Transactions tab

   1. Added some validation to the period filter where if the FROM period is greater than the TO period it will automatically set the TO period as 999999 as to prevent a user from hiding all their transaction lines.

   2. For Example: Period Range 200302 to 100301 is invalid as the starting period range 200302 > 100301. The system will change it to 200302 to 999999 so the filter is valid.

29 Mar (AU & UK)

1. Purchase Order Entry → EzyPO tab

   1. Set the comments field as read-only to prevent users from wiping the EzyPO or DPF comments for the PO.
      
      

2. Utilities → Movie Magic Upload

   1. When importing a movie magic budget, any blank spaces will now be stripped after the account codes have been imported into Eclipse. This is to stop account codes from having hidden spaces that cannot be seen unless the field is focused and entered into.
      
      

3. Financial Reports → Historical Reports/Run from a Closed Period

   1. Fixed the error message Unable to Fetch Period Date:999999 occuring when trying to run a report over a closed period.

03 Mar (AU & UK)

1. Invoice Entry → Send to DPF

   1. Added some checks when a user sends an Invoice to DPF from Eclipse. The Send to DPF functionality sends the Invoice to the user’s Drafts folder in DPF.

   2. Users will no longer be allowed to send a Fully Approved DPF Invoice in Eclipse back to DPF. If they need to they will need to raise a New Invoice and send that to DPF.
      
      

       

   3. When Users are trying to send a Rejected or Partly Approved DPF Invoice in Eclipse back to DPF it will throw the below message. If they send the Invoice back to Drafts in DPF it will wipe all approvers and the user will need to send it for approval at the start of the approval chain.
      
      

       

   4. If Users are sending an existing Draft DPF Invoice back to DPF in Eclipse it will overwrite the currently existing one DPF.

28 Feb (AU & UK)

1. Cost Report Updating

   1. Fixed an issue where the cost reporting checkboxes did not correctly save when the Budget Worksheet was open at the time of making the changes. See:
      
      

2. Invoice Entry → Send to DPF

   1. Fixed an issue where the Send to DPF option did not correctly assign the Invoice to the Eclipse user’s DPF account.

25 Feb (AU & UK)

1. Budget Worksheet → Chart Rebuild

   1. Cleaned up and simplified the messages displayed to the user when they run a Chart Rebuild. It will now only display a message at the start indicating their GL balance and at the end to signify the rebuild is completed.
      
      

2. Cheque Posting → Email Remittance / Cheque History → Email Remittance

   1. If an email fails to send when emailing remittances, a message will be displayed to the user with the vendor name and email address it failed for.

24 Feb (AU & UK)

1. System Default → General Ledger → Show Cost as Underage (XXXX)

   1. Fixed an issue where the formula for Variance in the BWS when exported to Excel was not correct.

23 Feb (AU & UK)

1. Invoice Cheque Entry → Insert Invoice

   1. Fixed a bug where the vendor code field was not the first field that was focused when opening this screen.
      
      

2. Budget Worksheet → Transactions Tab → Exclude Zero Lines checkbox

   1. This option will now filter out all zero value amount lines.

   2. Originally this option only hid the lines if the description was blank.

14 Feb (AU) / 20 Feb (UK)

1. System Defaults → Tax Balance → Balance Tax Before Posting

   1. Added some checks to catch edge case scenarios where the tax did not balance but a user was still able to post.

   2. These additional checks will catch issues were the user has flagged two separate tax types but has only one tax line, and where a vendor was set as a different tax type to what the tax line was being coded to.
      
      

2. System Defaults

   1. Renamed some options to better reflect their functionality and removed some system defaults that had no functionality.
      
      

3. System Defaults → Warn if posting a record/saving older than X Days

   1. Added the date check when saving records. Previously only checked when posting. This functionality can be switched off by changing the days to 0 or less warnings by increasing days. This check is essential to pickup malign dates pasted in.
      
      

4. New Feature: System Defaults → Accounts Payable → Check Aust Bank Details

   1. Added a system default to check the bank details added to a vendor on edit and insertion. Also checks on saving an invoice and warns if bsb, account or account name are blank. It is only compatible with Australian bank detail formatting so should only be turned on by Australian Productions.

      1. Warns if BSB is not 6 numbers and removes any alphabetical characters and symbols.

      2. Warns if Acc Number is <6 or >9 numbers and removes and alphabetical characters and symbols.

      3. Removes some invalid symbols from Account Name.
         
         

5. New Feature: Section 16 Reports

   1. Added the ability to run Section 16 Reports for NBCU under Invoice Inquiry Reports. See the guide here:
      
      

6. Petty Cash Fuel Entry

   1. Fixed issues where sorting an entry on specific fields would hide some lines.

   2. Fixed issues where the PC ADV and PC ACC on lines 1 and 2 would not generate properly.
      
      

7. Purchase Order Reports

   1. Added additional description output to the description field for all PO Reports. This will print car/hire details.
      
      

8. Ledger Inquiry Reports

   1. Fixed error messages popping up for the user when trying to create a new Report Default. See:
      
      

9. Petty Cash Inquiry Reports

   1. Fixed an issue where the excel distribution report was using the envelope date and not the date of the individual distribution lines.
      
      

10. Invoice Entry → Right Click Context Menu → PasteChqList

    1. Added this option for Endemol Shine Australia to do a bulk AP upload of payments.

    2. The only caveat is that it defaults the coding to the TPH payroll tax clearing account. The user can do a dist change on the items via BWS after a paste if they included unposted AP in the BWS transactions (they would need to add this code to their COA).

    3. Chq list template attached to bottom of patch notes.
       
       

11. Invoice Entry → PO Transfer

    1. Fixed an issue with sorting this window by Name and a crash/error message occurring.
       
       

12. Window Resize Limits

    1. Added minimum window size for batch and unposted entry screens.
       
       

13. Invoice Attachments

    1. Added a 10MB limit to attachments in Invoice entry to make this module compatible with DPF.

    2. If a file is >10mb a warning will popup to tell the user to upload a smaller file.

    3. When sending the Invoice to DPF it will warn the user if the primary document attachment is >10mb.
       
       

14. Invoice OCR Comments

    1. Moved Invoice OCR Comments from the Comments Field in Eclipse to the Activity Field to better free up the comments section in DPF.
       
       

Open

08 Feb (AU & UK)

1. Removed the New Popout button under Invoice Entry → Attachments tab

   1. This button had no functionality and was causing issues with stopping and starting the ChromeExplorerProcess.exe and spamming the Go-Global logs when pressed.
      
      

2. General Ledger → Financial Reports → Unposted Batches → Add Unposted to PO Column

   1. A new checkbox called Add Unposted to PO Column has been added.

   2. This was added for Nautilus. They are using DPF and are not able to post all their DPF Invoices before running a cost report due to them being in various stages of Approval.

   3. Ticking this option will affect the PO balance of the cost report as some DPF Invoices that are not fully approved and posted may have reduced POs.
      
      

3. Cheque Printing and Posting Blocking

   1. A system default under the General tab named Reset Locked Posting/Printing has been added. This allows users and the support team to reset any blocked modules instead of manually editing the eclipsed.ini files. See
      
      

4. Invoice Inquiry Reports

   1. Added the Invoice Date field as additional criteria to run reports over.
      
      

5. Invoice Entry → Send to DPF

   1. Fixed an issue where sending an Invoice from Eclipse to DPF where it was not applying the correct approval group if the Invoice had been OCR’d.
      
      

04 Feb (AU & UK)

1. Send To context menu

   1. Removed all the broken Send To context Menus via Right Click. A User can still access Send To via the buttons in each module.
      
      

2. System Defaults → Tax Balance → Warn if no Tax Code Entered

   1. Renamed this system default to “Block Posting if no Tax Code Entered” to better reflect its actual functionality. This option has always blocked a user from posting if they do not enter in a tax code to their transaction line.
      
      

3. Invoice Inquiry Reports → Section 16 Reports

   1. Added functionality to run Section 16 Reports for NBCU. All databases can run this report.

   2. The instructions on how to run this report can be found here:
      
      

4. Cheque Printing Blocking

   1. Functionality has been implemented to only allow one user at a time to use the Cheque Printing function. This is to stop users from running cheques at the same time and breaking their data.

   2. This functionality exists for every module but is now being rolled out to Cheque Printing.

   3. If another user tries to enter the Cheque Printing window they will receive the message below until that user has finished printing their cheques or closed their window.

   4. If the system becomes stuck in a state where no one can access the Cheque Printing window, it can be reset by TPH Support by following this guide:

25 Jan (AU & UK)

1. Send To context menu

   1. Removed Word and Excel from the send-to context menus.
      
      

2. Invoice Entry/Petty Cash Entry → Right Click → Move to Batch context menu

   1. Fixed an issue that could move the transaction into the incorrect numbered batch zero.

21 Jan (AU & UK)

1. Petty Cash → Paste EU Petty Cash Form

   1. Added some logic to prevent a tax line being created when ‘create dist line’ is unticked under Indirect Tax Codes.

   2. A tax line will only be created if a tax code rate is >0% or if the ‘create dist line’ option is ticked under Indirect Tax Codes.
      
      

2. System Default → Tax Balance → Auto Create and Balance Tax Line

   1. Added additional criteria for when a tax line is automatically created under Petty Cash.

   2. Under the Indirect Tax Codes setup, If ‘create distribution line' is ticked or if the tax rate > 0 then a tax line will be automatically created for that tax flag.

17 Jan (AU & UK)

1. System Default → Tax Balance → Auto Create and Balance Tax Lines

   1. Added additional criteria for when a tax line is automatically created under Invoices.

   2. Under the Indirect Tax Codes setup, If ‘create distribution line' is ticked or if the tax rate > 0 then a tax line will be automatically created for that tax flag.

14 Jan (AU & UK)

1. Invoice Inquiry Reports

   1. Fixed an issue with the paid date field returning Unpaid reports as blank.
      
      

2. Invoice Inquiry → Unposted Invoices

   1. Fixed an issue that allowed users to edit fields that should not have been editable (Currency, Tran Number, etc).

13 Jan (AU & UK)

1. New Feature: New Tax Balance System Default → Tax Balance → Auto Create and Balance Tax Lines

   1. Added a new tax balance system default. It is turned off by default for all Australian databases and must be manually enabled. See:
      
      

2. Invoice Inquiry Reports

   1. Updated 1099 reports with a paid date field