Cancelling a Presented Cheque

You can tell if a cheque has been presented in the Bank Rec by going into the Accounts Payable → Cheque History module. Look at the Presented and Presented Date column under Cheque History.

If the Pres column is Y or M and there is a Presented Date populated then your cheque has been presented in the bank rec.

You will then have to check if your bank rec has been posted or not which will determine if you can cancel the cheque.

Open

If your Bank Reconciliation has not been posted:

• If you have presented a cheque in the bank reconciliation, but have not posted the bank rec, you can unpresent the cheque which will allow it to be cancelled.
  
  

• Navigate to the Accounts Payable → Bank Reconciliation module, highlight the Cheque, and then click the Present button. The Presented Date will then be wiped.
  
  

• The Cancel button will then become available after closing and/or re-opening the Cheque History screen, allowing you to Cancel a Cheque like normal. See Cancel a Cheque.
  
  

• If the Cheque is not selectable in this list, that means your bank rec containing the Cheque has been posted.
  
  

  Open

  

   

If your Bank Reconciliation has been posted:

• Unfortunately once a cheque has been presented AND posted in the bank rec - you cannot cancel or reissue it from your end. We also cannot edit this entry on our end, as once it has been presented in the bank rec and posted down it propagates throughout all modules in the system.
  
  

• You will have to post a new invoice to cancel out the cheque then post it via Payment Processing. You will then have to present this cheque in the bank rec to cancel out the original cheque. See Entering / Printing a Negative Cheque