2024 - Digital Paper Flow Updates

Version 2.1.1368 - 20 December 2024

Orders

TPHP-6336 Fixed a bug with the Select All option not working correctly with options such as the XML Export.

Invoices

TPHP-6354 Fixed a bug with the PO Transfer in Invoices failing to transfer amounts.

Version 2.1.1366 - 19 December 2024

Administration

TPHP-6294 Fixed a bug where the Advanced Settings would not save on the initial creation of an approval group.

Invoices

TPHP-6339 Fixed a bug where then sending an Invoice for approval and it not detecting the skip approver setting.

TPHP-6329 Removed the legacy fallback to Orders approval chain if Invoices approvers are not setup.

Timecards

TPHP-6324 Added the approval group as a search term when navigating the list of timecards.

TPHP-6340 Fixed a bug where Payroll chart codes were not splitting the prod and detl correctly.

Version 2.1.1361 - FE 2.4.503 - 17 December 2024

Administration

TPHP-6068 We’ve added a new tool into the Approval Setup module to allow ADMIN users to copy approval groups into new approval groups with a new name. This should help cut down on setup time when you have a large approval group with many approval chains and modules setup.

You can see the guide on how to use this tool here: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/2433712129

Version 2.1.1361 - FE 2.4.502 - 16 December 2024

Administration

TPHP-6316 Fixed a bug with the Approval group copy and paste functionality for approvers, where it was incorrectly duplicating advanced list settings across multiple approvers.

Version 2.1.1361 - 11 December 2024

Orders

TPHP-6282 Fixed a bug where where changing tax flags would revert back to the supplier defaults, overwriting what a user entered.

Timecards

TPHP-6284 Fixed a bug where the Select All function in the Drafts section would not work for a Timecard Accounts user.

Version 2.1.1358 - 05 December 2024

Orders

TPHP-6206 Fixed a bug where changing the tax flag of a pending PO would not update the tax amounts.

TPHP-6260 Fixed a bug where chart codes would appear as invalid in Eclipse when a chart code field was left empty.

Timecards

TPHP-6261 Fixed a bug where a timecard could skip approvers when going through the approval workflow.

TPHP-6261 Fixed a bug with the usernames appearing in subject lines of Timecard approval emails.

Version 2.1.1346 - 02 December 2024

Timecards

TPHP-6211 Increased the character limit for Timecard flags.

Version 2.1.1338 - 20 November 2024

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New Features

TPHP-687 Added the ability to add a CC Accounts Email address to an Approval Group. This email is available in the Advanced List after selecting an Approval Group and clicking the 3-dot icon.

Any approved records will then be sent to the email specified in this Accounts Email field.

Open

General

TPHP-6136 Fixed a bug in the Orders, Invoices and Expenses module where the DPF Chart Code was not populating in Eclipse correctly.

TPHP-6092 Fixed a bug when a user deletes an approval group and the UI freezes if the approval group is blocked from deletion.

TPHP-6029 Fixed a bug in the Invoice Entry screen where the Chart Code lookup was case sensitive. It is no longer case sensitive to bring it in line with the other screens in DPF.

Version 2.1.1330 - FE 2.4.495 -18 November 2024

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General

TPHP-6012 When a user logs in the system will now cache the Supplier list and Chart of Accounts when on the dashboard or switching between productions.

TPHP-6029 Removed the case condition for the chart of account lookups, so the system will no longer treat letters as case sensitive when displaying chart of account codes.

TPHP-6092 Fixed a bug when a user deletes an approval group and the UI navigates to a blank page.

Orders

TPHP-6036 / TPHP-5987 Fixed a bug where the supplier name would wipe when pressing the Cancel button on the Supplier Popup in the orders section.

TPHP-6032 The PO Activity Log will now only be loaded when accessing the Activity header in the right hand sidebar.

TPHP-6033 Fixed a bug with the state of PO lines not matching between the frontend and backend.

Invoices

TPHP-5827 Removed the Hide column from the Advanced List in Invoice Entry.

Timecard

TPHP-5827 Removed the Hide column from the Advanced List in Timecard Entry.

Version 2.1.1330 - 15 November 2024

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Orders

TPHP-6101 Fixed a bug where approver accounts could edit the tax flag which would change the total tax amount on the PO.

Timecards

TPHP-6094 Fixed a bug where Operator/Approver account usertypes were not correctly returning records when using the select all function with a batch filter.

TPHP-6111 Fixed a bug where payslips would populate with incorrect PMT flags when submitted from Freelance Portal.

Version 2.1.1323 - 13 November 2024

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Administration

TPHP-6074 Increased the character limit for the Business Unit Advanced List to prevent long emails from being cut off.

TPHP-6075 Fixed a bug with the Timecard Approval Group options being empty.

Orders

TPHP-5758 Fixed a bug where transferring PO record ownership to a new user would fail when using the select all option.

Timecards

TPHP-5936 Fixed a bug with the Move to Approve button action failing on a timecard record.

TPHP-6085 Fixed a bug where Team toggle for Timecards Accounts users was not working in the Draft section.

TPHP-5823 Fixed a bug with period ending dates occasionally coming up invalid and mismatching the ending date on a timecard when it was submitted via Freelance Portal.

Version 2.1.1303 - 04 November 2024

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General

TPHP-5978 Allow slashes in description fields for Orders/Invoices/Expenses.

TPHP-5918 Clean invalid characters from all fields in Orders/Invoices/Expenses.

TPHP-5999 Blocked automatic replies from approving Invoices/Expenses/Documents/Timecards.

TPHP-5862 Fixed a bug where email replies to approve would be discarded due to subject lines containing incorrect module names.

Orders

TPHP-5780 Fixed a bug when creating a new PO and it populating an invalid approval group.

TPHP-3693 Fixed a bug with Approved PO Images in DPF not reflecting original order amounts.

Invoices

TPHP-5973 Made some fixes to the Invoice OCR model for more reliable text extractions.

Expenses

TPHP-5939 Fixed a bug with invalid characters making approval emails fail to send.

Timecards

TPHP-5830 Timecards submitted from FP will notify TPH Payroll if they're moved back to draft.

TPHP-5787 All sorting options will now have a secondary sort order on Last Name.

TPHP-5964 Fixed a bug where Timecard Tallies were not counting Full Timecard Access and Invalid Timecards

TPHP-5934 Fixed a bug where Decline Timecard from Drafts was failing without returning an error.

TPHP-5499 Fixed a bug where duplicate approvers were skipped in approval groups.

TPHP-5956 Fixed a bug where Flags from Timecards submitted from Freelance Portal are not saving in DPF.

Version 2.1.1289 - FE 2.4.482 - 31 October 2024

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Orders

TPHP-5955 Fixed a bug where the times could save incorrectly for Rental/Car Hire lines when using the PO Popup on the Document View screen.

Version 2.1.1289 - 21 October 2024

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New Features

TPHP-5694 Added Account Email system defaults called “Use PO Accounts Email for all modules”. By default this is turned on. This means that if a user’s Invoice, Expense, Document or Timecard email is blank, it will instead use the PO Accounts Email and send the approved record to that email address.

TPHP-5813 Added Supplier system defaults called “Use Suppliers in All Modules”. If this option is turned on, then suppliers from other modules will be available in every module. E.g. Accounts Payable suppliers will be available in Expenses/Petty Cash module.

General

TPHP-5547 Implemented invalid character cleaning for all attachment uploads.

Administration

TPHP-5173 Added character validation to the user login field when setting up a user. This is to stop errors with setting up broken logins when invalid characters have been entered into this field.

TPHP-5785 Fixed a bug with the team option not appearing when creating a new Approval Group.

TPHP-5329 Fixed a bug where the the ABN/TAXID would incorrectly update if the system default to mask with asterisks was turned on.

TPHP-5812 Fixed a bug with supplier type was not populating in the dropdown list for selection (Accounts Payable, Petty Cash, etc)

TPHP-5214 Fixed a bug with account type users not having access to the Draft section and displaying zero for Draft tallies.

Orders

TPHP-5726 Fixed a bug where the company details were not being pulled and assigned to a PO.

TPHP-5456 Fixed a bug where the basis value for fully approved Car lines was not being returned.

TPHP-5822 Fixed a bug where approving a PO on HOLD was not removing the HOLD status.

Invoices

TPHP-5672 Fixed a bug where the Total value for the Input Control report was not calculating correctly.

TPHP-4774 Fixed a bug where Invoices without a user assigned to them were being counted in tallies and displayed in the record lists.

TPHP-5925 Fixed a bug where emails would fail to send if invalid characters were populating the Description fields.

Expenses

TPHP-4774 Fixed a bug where Expenses without a user assigned to them were being counted in tallies and displayed in the record lists.

Documents

TPHP-5838 Fixed a bug where Approval emails were failing to be sent out.

Timecards

TPHP-5839 / TPHP-5840 Fixed a bug where the Skip Approver option was missing from the Decline popup and was not populating the approver list correctly.

TPHP-5609 Fixed a bug where Timecards created in DPF and assigned to an employee would remove the FP link in FP.

TPHP-5796 Fixed a bug where Approver edit permissions were being blocked and were not working.

Version 2.1.1250-FE3 - 24 September 2024

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Administration

TPHP-5737 Fixed a bug with setting the PO Chart Sort when setting up or editing an Approval Group in the Approval Setup screen.

Version 2.1.1250-FE3 - 17 September 2024

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Administration

TPHP-5737 Fixed a bug that would cause the Approval Setup screen to crash when adding/removing approvers.

Version 2.1.1250-FE2 - 16 September 2024

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Administration

TPHP-4945 In the Approval Setup screen, there are now additional Advanced Settings for each module in the one approval group.

You can set options for the Chart Code, Chart Sort or Currency Conversion based on the module it’s available in.

Open

Approval Group Setup

Open

PO Approval Group Settings

Timecards

TPHP-5624 / TPHP-5671 Fixed a bug with Travel To/Travel From fields breaking the total hours calculation.

TPHP-4802 Added multi-selection of records for the Regenerate Timecar

d button.

Version 2.1.1250-FE - 10 September 2024

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Administration

TPHP-4945 Added a visual indicator to the Approval Setup screen when an approver has been set as Skipped.

Open

TPHP-5438 Fixed a bug with a user setup failing to update.

TPHP-5171 / TPHP-5119 Fixed issues with the Password Reset flow and login error messaging

Orders

TPHP-5587 Fixed misalignment of tooltips and time pickers.

Invoices

TPHP-5587 Fixed misalignment of tooltips and time pickers.

Timecards

TPHP-5544 Fixed misalignment of date and time pickers.

Version 2.1.1250 - 04 September 2024

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Orders

TPHP-5585 Fixed a bug where the last digit in the DETAIL code for a Chart of Account would be copied to the SET code when coding an order line.

Version 2.1.1249 - 29 August 2024

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Orders

TPHP-5203 Fixed a bug with Pending tallies counting Declined orders.

TPHP-5203 Fixed a bug with Posted PO Lines not appearing on the PO Image Preview Image.

Invoices

TPHP-5303 Fixed a bug with the Primary Attachment failing to download when the Download Copy button was pressed.

TPHP-5302 Fixed a bug where Approval Emails were being sent to approvers in other modules in the same approval group.

Expenses

TPHP-5335 Fixed a bug with approval emails failing to send when an invalid character was present in an attachment filename.

Timecards

TPHP-5545 Fixed a bug with approval groups not displaying in the dropdown when editing an existing Timecard.

TPHP-5501 Fixed a bug with approval emails failing to send.

TPHP-5502 Fixed a bug with the Select All button attempting to send deleted Timecards for approval.

TPHP-5206 Timecards that are not Fully Approved will be updated with changes to employee details for Position and Department

Version 2.1.1242-FE - 26 August 2024

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General

TPHP-5211 Fixed a bug with the legacy DPF Two Factor Authentication option and the system not verifying the code / resent codes.

Orders

TPHP-5211 Fixed a bug where an ADMIN could not edit an Approved Car line.

Version 2.1.1242 - 21 August 2024

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New Features

Approval Chain Skipping and Disabling Users

TPHP-3971 / TPHP-4942 / TPHP-4941 / TPHP-5030 / TPHP-5088 We’ve implemented new functionality so an ADMIN can set a user to the Skipped status in the approval group. When disabling a user, the system will automatically set that user to skipped in all approval chains, unless they have pending approvals.

1. Added a Skip approval option to each approver in the Approval Setup screen, so you can manually set an approver’s status to skipped.

Open

2. When disabling users under the User Setup screen and they are assigned to an approval group, the system will automatically set their status as skipped in any approval chain they use.
   
   If the user has pending approvals when you attempt to disable the user, the system will throw an error message with details of the approval groups.
   
   You will need to manually transfer the pending records to a different user by replacing them in the approval group first. You can do this by manually replacing them in the approval group, or using the bulk approval group replacement tool: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1969193109

Open

Supplier Security Levels

TPHP-5008 We’ve implemented a handful of System Defaults in DPF that change how suppliers are displayed based on a user’s security levels. See: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1883603063/DPF+-+System+Defaults#Supplier-Defaults:

1. New System Defaults for Viewing Suppliers in DPF:

• Ignore Security Level disabled (default functionality) = Users only see suppliers in lists that match their user security level.

• Ignore Security Level enabled = Users can see all suppliers in the lists regardless of security level

• Mask SSN enabled = Hides the Tax ID/ABN in Supplier lookup and Supplier list.
  
  

2. New System Defaults for Creating Suppliers in DPF:

• Use User Security level enabled = When a user creates a supplier, the supplier will be assigned the same security level the user is setup with.

• Use User Security level disabled = When a user creates a supplier, the supplier will be assigned the security level as specified in the System Security Level system default.

• System Security Level = System Level number assigned to the supplier when they are created. Level 0 will allow all suppliers

General

TPHP-5204 Updated the hyperlinks to our Terms of Use and Privacy Policy on the Login page

TPHP-5023 / TPHP-5111 / TPHP-5209 / TPHP-5118 / TPHP-5100 Implemented improvements to the DPF user login workflow to fix bugs and security concerns.

Administration

TPHP-5113 / TPHP-5114 / TPHP-5115 / TPHP-5116 When setting up a user via User Setup screen we’ve disabled the use of spaces in the user login field when creating a new user. This also applies to creating users via the EzyPO Setup Form or Excel Bulk Import Form

TPHP-5216 Fixed a bug where updating a user in the User Setup screen could send you to a blank page.

When creating users by importing the spaces will automatically be

TPHP-4959 Fixed a bug in the Approval Setup screen where Approver Tallies could display a count for all approval groups for that user.

Orders

TPHP-5107 Implemented improvements to the Import PO Template and how it matches with the supplier. When you Paste in an Excel PO template it will now match the supplier on the Supplier Code first, then ABN, then Supplier Name. See: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/2279407617

TPHP-5087 Fixed a bug where you cannot click the Save button after changing the Quantity if its an Inventory line.

TPHP-5102 Fixed a bug where editing Dates for an existing order line were not updating.

TPHP-5223 Fixed a bug where clicking Save or Cancel on any Orders Popup hides the section headers and tallies.

TPHP-5037 Fixed a bug where the PO Line export to Excel was not including tracking flags in the export.

TPHP-5038 Fixed a bug where the Modify order approver range was being ignored.

TPHP-5079 Fixed a bug with the Approved PO template only using the default location code for company details.

Invoices

TPHP-5049 / TPHP-5026 Made performance improvements to fetching the activity of an Invoice.

TPHP-5073 Made performance improvements to fetching the bank details of an Invoice.

TPHP-5126 Fixed a bug where the Advanced List in Invoice Entry was not loading.

TPHP-5110 Fixed a bug where Control Accounts missing from Invoice Entry Advanced List.

TPHP-5189 Fixed a bug where Invoice attachments would fail to upload.

TPHP-5201 Fixed a bug with the PO Match value being different in the Draft Invoice and Edit Invoice screen.

TPHP-5170 Fixed a bug where specific approvers would not display in the right hand sidebar under the approval group list.

Expenses

TPHP-5075 Made performance improvements to fetching the bank details of an Expense.

TPHP-5050 Implemented performance improvements when fetching Expense lines.

TPHP-5072 Fixed a bug where the GetSupplier request was being erroneously called on record selection.

TPHP-5029 Fixed a bug where the Approve list is showing records that the user has sent for approval.

TPHP-5084 Fixed a bug where the Accounted and Advanced Expense lines were not created if the user didn’t enter in any amounts.

Version 2.1.1191-FE3 - 05 August 2024

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Invoices

TPHP-4753 / TPHP-4763 / TPHP-4854 / TPHP-4855 / TPHP-4856 / TPHP-4857 Implemented numerous performance improvements into the Invoices module when selecting a record and viewing attachments in the PDF Previewer. This should significantly speed up navigating through and selecting records on slower connections.

Expenses

TPHP-4957 Fixed a bug when editing a tracking flag as an Approver where it would sometimes not populate the tracking flag into the correct tracking field.

Documents

TPHP-4852 Small performance improvement in the Documents module when selecting a record form the list.

Version 2.1.1191-FE2 - 25 July 2024

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Administration

TPHP-4943 Fixed a bug where disabled approvers were appearing for selection when creating or editing approval groups.

Documents

TPHP-4803 / TPHP-4851 / TPHP-4852 / TPHP-4853 Implemented performance enhancements into the Documents module.

• User attachments will only download when they viewed which should speed up the loading of records with multiple attachments.

• Communication between the Frontend and Backend has been made more performant.

Version 2.1.1191-FE - 18 July 2024

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Invoices

TPHP-4958 Fixed a bug with the Tracking Flags popup not displaying on the Invoice Edit screen.

Timecards

TPHP-4968 Fixed a bug in Timecard Entry where Travel To and Travel From fields were not saving and printing on the payslip correctly.

Version 2.1.1191 - 15 July 2024

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New Features

TPHP-4938 In the Orders Module, the search filter will now also search through the special comments that have been left on orders. The results will return orders that have special conditions matching your search term.

Orders

TPHP-4913 Fixed a bug where the tracking flag popups were not displaying.

TPHP-4902 / TPHP-4925 Fixed a bug where times were incorrect after importing a Car or Hire line from Excel.

Invoices

TPHP-4913 Fixed a bug where the tracking flag popups were not displaying.

Expenses

TPHP-4913 Fixed a bug where the tracking flag popups were not displaying.

TPHP-4908 Fixed a bug where changing the Expense Code to a new currency kept the supplier list displaying in the old currency.

TPHP-4927 The supplier allocated to an expense entry will now be cleared if a user changes to an Expense Code that does not match the supplier currency.

TPHP-4924 / TPHP-4882 Fixed a bug where the Export Envelope function did not generate and download a file.

Timecards

TPHP-4965 Fixed a bug where Eclipse Payroll Flag fields were not updating with the correct values coming from Timecards in DPF.

Version 2.1.1180 - 07 July 2024

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New Features

TPHP-4634 Implemented the ability to Export and Import Order lines in the Order module.

• See: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/2223276039
  
  

TPHP-4796 Implemented a new System Default Setting to block all users from modifying zeroed POs.

• See: https://tphglobal.atlassian.net/wiki/spaces/TPHCS/pages/1883603063/DPF+-+System+Defaults#Order-Defaults:
  
  

TPHP-4759 We’ve made improvements to the Expenses and Timecards modules with previewing attachments. The system will now only call attachments when they are requested to be viewed in PDF previewer. This should speed up record viewing for slower connections.

General

TPHP-3641 Added additional logging for Line Edits/Updates for records

TPHP-3443 DPF will now allow you to manually select system generated files as the primary document for the record to have its signature stamped onto it. This fixes an issue with the following workflow in Eclipse:

• User does a PO Transfer to an Invoice in Eclipse that has the Invoice PDF attached to the fully approved PO.

• The PO Transfer into the Invoice marks the Invoice PDF attachment as a system generated file.

• DPF then can't assign the PDF as a primary document because the Invoice PDF is marked as a system generated file.

Administration

TPHP-3667 Increased the character limit for the contact email field in Business Unit.

TPHP-4825 Fixed a bug with the New button not opening the company creation popup in Business Unit.

TPHP-4835 Fixed a bug in Approval Setup where the Approval tallies were not calculating.

TPHP-4791 Added additional activity logging to Approval Setup actions.

Orders

TPHP-4785 Added additional PO History for deleted and reinstated lines.

TPHP-4888 Fixed a bug with invalid Tracking Flags not saving in the Order Details popup.

TPHP-4893 Fixed a bug with Invalid orders populating the Hold list.

TPHP-4826 Added the status watermark to unapproved Order preview images in DPF.

TPHP-4896 Fixed a bug when editing an existing order in the PO Entry Form. Tracking flags were being overwritten with the defaults for the supplier.

TPHP-4889 Fixed a bug in the PO Entry Form where users were unable to set tracking flags when editing a PO that already had a supplier assigned.

Invoices

TPHP-4778 / TPHP-4840 The Invoice Line excel export has been changed to a CSV format to improve generation speed.

TPHP-4280 Using the PO Transfer function in Invoice Entry will now correctly generate an Invoice tax line.

TPHP-4779 Added a notification count to the Re-send Approval Email function available to ADMINs.

TPHP-4770 Fixed a potential crash in the Invoices Signature API.

TPHP-4811 Fixed a bug with the Approve list for Op/Approvers showing pending records.

Expenses

TPHP-4840 Fixed a bug where the Expenses excel export list was not downloading the excel spreadsheet.

Timecards

TPHP-4884 Added Batch 0 to the timecard batch list for help in filtering records.

TPHP-4666 Updated Timecard Export and Export Distribution excel files to CSV for quicker file generation.

TPHP-3893 Users with TC Account User enabled will now have permissions to move team timecards back to user’s Drafts.

TPHP-3941 You can now save a timecard without an employee assigned.

TPHP-4767 A new new timecard preview will now be generated upon a timecard import.

TPHP-4822 Updated the notification toast message when saving a Timecard.

TPHP-4800 Fixed a bug where the Distribution export not exporting the weekending date.

TPHP-4813 Fixed a bug with the Modify Timecards function using incorrect record identifiers.

TPHP-4815 Fixed a bug where Operator permissions were not allowing the decline to Employee function.

TPHP-4817 Fixed a bug with the Timecard Signature timestamp printing as a string as numbers instead of a time and date.

TPHP-4885 Fixed a bug with Admin accounts moving timecards between approvers returning an error that the batch is locked.

TPHP-4102 Fixed a bug where TPH Payroll Invoices were being printed with PO Matching comments.

TPHP-4658 Fixed a bug in Timecard Entry where changing focus in each time field with your mouse the advanced list is wiped

TPHP-4659 Fixed a bug in Timecard Entry where changing a time with a time picker changes the advanced list values

TPHP-4810 Fixed a bug in Timecard Entry with state issues with the Travel fields when entry input is set to text.

TPHP-4613 Fixed a bug in Timecard Entry where changes to the Advanced List were not saving.

TPHP-4657 Fixed a bug in Timecard Entry when you tab across rows it deletes the advanced list from each day.